Warehouse & Purchasing Coordinator

The Warehouse & Purchasing Coordinator is responsible for end-to-end warehouse operations, including receiving, shipping, inventory control, fleet coordination, and maintaining a safe, efficient facility. This role also manages procurement and RMA processes, ensuring timely and cost-effective sourcing of materials and equipment to support business needs. The ideal candidate has proven experience in warehouse and purchasing operations, with strong cross-functional collaboration skills and the ability to drive improvements independently.

Essential Functions

Perform and coordinate daily warehouse activities, including receiving, inventory handling, material staging, and outbound distribution to support project and service operations.

Maintain a clean, organized facility while ensuring consistent application of safety standards and regulatory compliance

Track inventory movement and accuracy, performing physical counts, and reconciling discrepancies with system data

Handle fleet coordination, including routine maintenance scheduling and vehicle utilization.

Collaborate with operations and back-office teams to evaluate vendors and procure materials, equipment, and vehicles.

Execute purchasing decisions in collaboration with other departments for stock and project-specific items, guiding inventory additions/deletions based on business needs.

Manage the return goods (RMA) process, ensuring timely resolution, minimized return costs, and proper vendor credit.

Address warehouse issues or incidents directly, documenting root causes and implementing corrective actions.

Occasionally deliver or transport materials and equipment to job sites when needed.

Conduct scheduled physical inventories to ensure accurate reconciliation to maintain inventory integrity.

Promote and maintain high safety standards across warehouse and logistics operations.

Provide light facilities support as needed to maintain a safe and functional workplace.

Perform additional responsibilities as assigned by the management team.

Minimum Qualifications

High School Diploma or GED required

Minimum 3 years of warehouse management experience

Knowledge of physical security systems, network devices

Experience in purchasing and procurement of warehouse-related materials is a plus

Ability to lift over 50 pounds and work comfortably on ladders and lifts

Excellent communication and interpersonal skills, with a strong focus on delivering exceptional service

Proficient with basic hand and power tools, and knowledgeable in electrical circuitry and blueprint reading

Current and valid US driver’s license

Knowledge, Skills and Abilities

Self-motivated; able to work with minimal supervision

Strong computer skills including Microsoft Office products

Ability to think independently

Good communication skills, written and verbal

Physical Demands

Spends more than 2/3 of time standing, kneeling/crouching/stooping, using hands and reaching. Spends approximately 1/3 of time walking and talking/hearing. Frequent lifting required of items 25-50 pounds, and occasional lifting over 50 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work Environment

Conditions will include proximity to forklifts or other heavy machinery and using various tools and hardware. Subject to frequent heavy lifting. May require driving to project sites. May be exposed to variable weather conditions, including hot and cold temperatures.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.