TERMS OF EMPLOYMENT

Length of position: 10.5 months

Hours: FULL-TIME

SUMMARY

Performs complex administrative support or technical program assistance work. Duties include providing clerical support to the department Principal and Assistant Principal and staff, ordering equipment and supplies, preparing reports, disseminating information, maintaining paper and electronic records, managing logistics of setting up meetings and events, maintaining confidential files and meeting the legal requirements for the care of records, and performing internal administrative support work. Work involves frequent contact with students and parents, and may also include contact with other organizations, agencies and the general public. Work is performed under general supervision with moderate latitude for independent judgment.

ESSENTIAL FUNCTIONS

• Performs general office duties, such as ordering supplies; performing basic bookkeeping and clerical work; department receptionist; answering calls and correspondence; and reviewing and distributing department mail. May resolve issues and questions.
• Creates, copies, sorts, files, organizes, and/or maintains confidential departmental and student records
• Prepares and distributes written correspondence, schedules, reports, instructional materials, meeting agendas, and department communication, and progress reports to appropriate individuals. Maintains parent contact lists and class assignment logs, visitor logs, etc.
• Prepares and organizes and distributes all documentation and inter-office communication related to Admissions, Review, and Dismissals (ARD) and Individual Education Plan (IEP) processes for students, including required meeting preparation and dissemination of final meeting documentation.
• Monitors and processes all personnel time records for departmental staff including substitutes. Secures substitutes as needed. Follows TSD procedures to compile and submit time sheets.
• Assists in development/updates of department handbook, policy and procedure manuals, presentations, reports, letters, and other documents with the Principal/Assistant Principal.
• Coordinates meetings, conferences and appointments for Principal and teachers.
• Assists with the coordination of special events (Homecoming, Commencement, etc.).
• Communicates with parents, community agencies, vendors, and school staff.
• Monitors student behavior. Responds immediately and appropriately to student behavior concerns and contacts support staff as needed.
• Provides information to the health center regarding student medical issues.

QUALIFICATIONS REQUIRED

• Three (3) years of work experience as a secretary, administrative assistant or equivalent
• High School diploma or equivalent
• Working knowledge of Microsoft products
• Experience in a school setting or similar environment
• Sign Language: The ultimate required proficiency level for the position using the levels designated in the Signed Language Proficiency Interview (SCPI) is ADVANCED.

QUALIFICATIONS DESIRED

• Bachelor’s degree in relevant field
• Experience coordinating schedules
• Experience with meeting planning
• Experience maintaining electronic schedules/calendars
• Book keeping/expense experience
• Certification in any Microsoft product
Proficient sign communications skills

KNOWLEDGE, SKILLS, ABILITITIES/ATTRIBUTES

• Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
• Effective Communication—the individual must be able to appropriately communicate with colleagues, students, parents, families, administrators, supervisors, and the public.
• Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently, and develops realistic action plans.
• Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
• Safety and security—the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
• Interpersonal Skills—the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things.

SUPERVISOR

9-12 Secondary Program Principal

Military Occupation Specialty (MOS) Code:

Administrative Assistant VI see page 3 of http://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf

It is the Texas School for the Deaf’s (TSD) policy to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, political affiliation or belief, or any other characteristic protected by state, federal, or local law. TSD expressly prohibits any form of workplace discrimination or harassment based on any of these characteristics. Retaliation against individuals who oppose unlawful discrimination or participate in an employment discrimination proceeding is also prohibited. This policy applies to all terms and conditions of employment, including hiring, firing, promotions, training, wages, and benefits. In addition to federal law requirements, TSD complies with applicable state and local laws governing nondiscrimination in employment.