Hill International is seeking an Administrative Assistant IV in Los Angeles, California
The Administrative Assistant provides a full range of administrative support to the T5 Delivery Director. Answer phones, furnish callers with information, prepare materials, process mail, track assignments, route documents for signature, research information, and perform other clerical tasks as may be required.
- Perform various administrative, clerical, data collection, data entry, and report writing tasks
- Answer telephone, take and relay messages, screen callers and direct calls accordingly
- Scan, fax and bind documents and reports as required
- Prepare general correspondence and maintains general files.
- Coordinate approval signatures in a timely manner
- Maintain calendars
- Set up and coordinates meetings
- Reserve conference rooms
- Take meeting minutes
- Copy and scan documents
- Log information
- Track documents
- Greet and assist visitors
- Gather statistics and general data; review and combine this information into established reports for use internally
- May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing
- May be responsible for verifying data gathered, such as matching supplier invoices against file copies.
- Distribute reports
- Originate correspondence and reports
- Stock supplies and maintain office equipment
- Maintain an organized workspace by keeping documents and supplies properly stored
- Provide backup for other administrative staff within TDIP
- Perform other responsibilities associated with this position as may be appropriate
- Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations.
- Post-secondary education
- 10 years or more experience as an administrative assistant
- Excellent written and oral communication skills
- A working knowledge of standard policies and procedures on complex capital public works projects is preferred
- Proficient in Microsoft Office Suite and Bluebeam
- Ability to work in CAD or REVIT preferred
The salary range for this position is $50,000-$80,000. The offered salary will be based on the applicants qualifications, education, experience and work location.
Depending upon your employment status, Hill’s comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.
Hill International, with more than 4,100+ professionals in over 100 offices worldwide, provides program management, project management, construction management, project management oversight, advisory, facilities management, and other consulting services to clients in a variety of market sectors. Engineering News-Record magazine recently ranked Hill as one of the largest program management firms in the world. For more information on Hill, please visit our website at www.hillintl.com .
Hill is exclusively a program, project, and construction management provider, meaning we have one focus as a company: protecting client interests. Free of any potential conflicts, our entire business is geared towards helping clients achieve their desired outcomes. We are dedicated to exceeding expectations throughout the entire construction project lifecycle and adapt to the needs of each assignment to develop tailored approaches and solutions to meet those needs.
Hill is a GISI Consulting Group company, part of the Global Infrastructure Solutions, Inc. (GISI) family of companies. Learn more about GISI Consulting Group at www.gisi.com .
Hill International is an Equal Opportunity Employer/Veteran/Disabled
Note : This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required.
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