Job Details
We are seeking a dynamic and proactive Legal/Accounting Administrative Assistant to join our team. This is a part-time position that offers a unique opportunity to work in a fast-paced, high-energy environment. The ideal candidate will have a strong background in administrative support, with a specific focus on organization of documents and report preparation. This role requires a high level of organization, attention to detail, and the ability to manage multiple tasks simultaneously. The candidate will have the opportunity to interact with various departments, providing a comprehensive understanding of our in-office operations. The Administrative Assistant will support the office covering reception and several professionals (attorney, cpa, etc.) across the practice. This role is located in Pittsburg, PA.Responsibilities:
- Answer incoming telephone calls and route to the appropriate party.
- Provide full administrative support to a certified public accountants, attorneys, including scheduling meetings, managing calendars, and coordinating travel arrangements.
- Prepare, edit, and proofread documents and correspondence, ensuring accuracy and compliance with standards.
- Manage data entry tasks, ensuring that all information is accurate and up-to-date.
- Assist in the preparation and management of case files, including organizing and indexing legal documents.
- Use software such as MyCase, QuickBooks, and Microsoft to manage case information, track time, and generate reports.
- Maintain a high level of confidentiality in all interactions.
- Participate in team meetings, taking minutes and tracking action items as necessary.
- Coordinate with other departments to gather and exchange information as needed.
- Coordinate in-office activities with remote team.
Qualifications:
- 2+ years of experience in an administrative role.
- Bachelor's degree or equivalent experience is preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Strong data entry skills, with an emphasis on accuracy and attention to detail.
- Excellent organizational skills, with the ability to manage multiple tasks and priorities simultaneously.
- Experience with documentation and report preparation.
- Familiarity with management software.
- Exceptional communication skills, both written and verbal.
- Ability to work both independently and as part of a team.
- High level of discretion and confidentiality.