Job Type The Board Support Officer is a full-time position reporting to the Vice President & General Counsel. The position is based in Anchorage, Alaska.
Job Purpose/Duties
The Board Support Officer plays a key role in supporting the effective operation of The Eyak Corporation (TEC) Board of Directors (Board) by serving as the point of contact for all administrative, communications and logistic items. This position ensures timely, accurate, and professional communication, coordinates logistics and documentation for board and committee meetings, and supports governance functions in alignment with organizational policies and bylaws.
? Serve as the primary liaison between the Board of Directors and TEC staff.
? Update, maintain and administer Board portal, including but not limited to Board and committee meeting materials, uploading minutes and other documents.
? Manage board and office calendar of events and meetings. ? Coordinate and plan all board meetings and travel, shareholder meetings, and various external events. Includes: sending announcements, coordinating with board, shareholder staff, vendors and others, arranging meeting rooms, layout, media system, media placement, banners, photographs, performers, equipment, door prizes, supplies, food, drinks and other services.
? Manage and distribute official board communications, ensuring timeliness, clarity, and confidentiality.
? Minute and notetaking for meetings.
? Support onboarding and offboarding processes for new board and committee members, including drug testing.
? Prepare and distribute meeting materials, including agendas, presentations, and board and committee packets. ? Record, prepare, and archive official minutes and resolutions.
? Maintain accurate and confidential board records, rosters, and term tracking. ? Monitor compliance with governance policies and assist in the implementation of board-related procedures.
? Support annual reports and compliance with proxy materials.
? Assist with strategic initiatives involving board engagement, leadership transitions, or governance reviews.
? Support annual and informational meetings.
? Assist board members with resolution of IT issues.
? Serve as lead on Board compensation and compliance.
? Support special projects or research requested by the board or executive leadership.