Bookkeeper

Benefits:

• 401(k)
• 401(k) matching
• Competitive salary
• Free uniforms
• Paid time off
• Vision insurance

Description:

We are seeking a detail-oriented and organized Bookkeeper to manage the day-to-day financial operations of our equipment rental business. This role is responsible for accurate recordkeeping, accounts receivable/payable management, reconciliations, and supporting the team with financial reporting. The ideal candidate has experience in rental or service-based industries and understands the unique nuances of deposits, contracts, and equipment asset management.

Key Responsibilities:

Accounts Receivable (A/R) & Customer Management

• Process customer invoices for rental contracts, extensions, and additional services.
• Apply customer deposits, track balances, and follow up on overdue accounts.
• Manage credit card, cash, and check payments; ensure accuracy and timeliness.
• Reconcile rental contracts with signed agreements and ensure all fees (late returns, cleaning, damage) are billed correctly.

Accounts Payable (A/P)

• Enter and pay vendor invoices for equipment purchases, repairs, fuel, and supplies.
• Maintain positive vendor relationships and ensure all payment terms are met.
• Process purchase orders and track open items with management.

Bank & Account Reconciliation

• Perform daily, weekly, and monthly bank reconciliations.
• Reconcile credit card statements, petty cash, and internal accounts.

Asset & Inventory Tracking

• Assist with tracking company-owned rental equipment as fixed assets.
• Maintain accurate records of equipment purchases, disposals, and depreciation schedules (in collaboration with CPA).
• Support inventory counts and reconcile rental system data with the general ledger.

General Ledger & Reporting

• Maintain accurate general ledger entries and adjust as needed.
• Prepare monthly financial reports (P&L, balance sheet, cash flow) for management review.
• Assist with year-end close and provide documentation to external accountants.

Compliance & Administrative Support

• Ensure proper filing of tax forms (sales/use tax, 1099s, etc.).
• Maintain customer contracts and credit applications.
• Support the rental counter and management team with any accounting-related questions.

Requirements:

Education: Associate’s degree in Accounting, Finance, or related field (preferred, but not required with strong experience).

Experience:

• 2+ years bookkeeping experience (rental, construction, or service-based industry preferred).
• Hands-on experience with accounting software (QuickBooks, Acumatica, or similar ERP).
• Familiarity with rental management software is a plus.

Skills:

• Strong understanding of A/R, A/P, and general ledger accounting.
• Excellent organizational and time management skills.
• Ability to reconcile large volumes of transactions with attention to detail.
• Strong communication skills with customers, vendors, and internal staff.

Employment Type: Full-time
Benefits:

• 100% Employer Paid Health, Vision & Dental Insurance for employee
• PTO/ Paid Holidays
• 401K W/ 3% Match
• Continued Education as needed

Application Process: All interested individuals must submit a resume and three references. Email to: Thomas.hairston@coopertacia.com

We are an equal opportunity and drug-free workplace. Pre-employment drug screening required.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of responsibilities, duties and skills required. Personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.