Job Overview
The CEO's Secretary plays a critical role in supporting the Chief Executive Officer (CEO) by managing administrative tasks, coordinating communications, and ensuring smooth operations within the executive office. The role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion. This position acts as a liaison between the CEO and various internal and external stakeholders, assisting in managing the CEO's schedule, meetings, travel arrangements, and documentation.
Responsibilities
- Calendar Management: Schedule meetings, appointments, and travel for the CEO.
- General Office Support: Ensure the executive office is organized, maintain supplies, and assist with other tasks as needed. Coordinate with other departments to ensure efficient office operations and support.
- Communication: Answer calls, screen emails, and handle correspondence for the CEO.
- Travel Coordination: Organize travel arrangements, including flights, hotels, and itineraries.
- Meeting Preparation: Arrange meetings, prepare agendas, and take notes when necessary.
- Document Management: Draft and proofread documents, reports, and presentations. Handle sensitive and confidential information with organization files and recommend for all activities related to the CEO
Requirements
- Education: High school diploma required; Bachelor’s degree or equivalent experience preferred.
- Discretion: Ability to handle sensitive information confidentially.
- Experience: Minimum of 1-2 years of experience in an executive assistant, administrative, or secretarial role, ideally supporting senior leadership
- Skills: Familiarity with business processes and a general understanding of company operations
- Excellent organizational and time-management skills.
- Strong verbal and written communication skills.
- Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- High level of discretion and confidentiality.
- Strong attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Positive attitude, professional demeanor, and problem-solving ability.
- Technology: Proficiency with Microsoft Office and office software.
Job Type: Full-time
Pay: $22.00 - $30.00 per hour
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed
Work Location: In person