The Franchising Paralegal provides essential legal and administrative support to Kona Ice Inc. This position plays a key role in preparing and maintaining franchise disclosure documents (FDDs), managing state registrations, supporting compliance, and assisting with various legal matters related to the franchise system. The paralegal role requires high attention to detail, organization, and discretion in handling sensitive legal documents and communications.
Responsibilities include:
- Prepare and maintain up-to-date Franchise Disclosure Documents (FDDs).
- Oversees the annual renewal and registration process of the FDD in registration and filing states.
- Trademark management and assisting in infringement cases
- Manage annual filings and maintenance of entities for the company
- Maintain a calendar of critical deadlines.
- Coordinate with outside counsel on legal filings, registration status, intellectual property, and responses to regulatory inquiries.
- Draft, revise, and manage franchise agreements, amendments, extensions, and termination documents.
- Verify franchisee entity formation, maintain accurate ownership records, and ensure the correct legal structure is reflected throughout the FDD.
- Assist with franchise transactions (such as sales, renewals, transfers, and terminations).
- Serve as a resource for internal teams regarding legal procedures and documentation.
- Support internal teams with contract management, compliance tracking, and special projects.
- Organize and maintain legal files, correspondence, and internal databases related to franchise transactions.
- Performs other related duties as assigned.
Basic Qualifications
- Strong attention to detail and organizational skills.
- Proficiency with the Microsoft Office Suite (Excel, Word, PowerPoint)
- Familiarity with the Google Suite of products (Drive, Sheets, Docs)
- Excellent communication skills, both written and verbal.
- Ability to manage multiple priorities and work under tight deadlines.
REQUIREMENTS
- Associate's or Bachelor's degree required
- Paralegal certification strongly preferred
- 3+ years paralegal experience, with at least 1-2 years in franchise law or transactional law
Kona Ice is the nation's leading mobile food and beverage franchise, with over 2000 franchises serving communities across the country and 3 distinct brands - Kona Ice, Travelin’ Tom’s Coffee and Beverly Ann’s Cookies. For 18 years, we've been creating memorable experiences at sports tournaments, birthday celebrations, school events, and community gatherings while giving back more than $200 million to local communities. As the #1 ranked franchise by Franchise Business Review, we're expanding with our innovative mobile coffee concept and developing proprietary software solutions that are revolutionizing mobile businesses.