Front Desk Receptionist AD-00006

Fitzmaurice Community Services, Inc.
Monroe County, Pennsylvania
Part time
2 days ago

***PAID TRAINING***

No experience required

Days/Hours: Monday through Friday 9am-4pm Total: 35 hrs./wk.


GENERAL SUMMARY:
The Front Desk/Receptionist position is responsible for greeting and directing all visitors at Fitzmaurice Community Services Administrative Building and answering/directing incoming phone calls to the proper administrative staff in both the Administrative and Client Services Building. In addition to the following tasks listed in essential functions, the front desk/receptionist should be well versed in all departments and be prepared to assist any department necessary.


ESSENTIAL FUNCTIONS:
  • Manage postal meter
  • Maintain FCS forms; ensure the hard copies are up to date and supplied
  • Manage office shredding (DES)
  • Order, write out, and mail company birthday cards
  • Order, write out, and mail company anniversary cards
  • Order supplies for administrative and client services buildings
  • File visitor, and employee sign-in sheets, in addition to the custodian daily checklist
  • Maintain paper in the office copy machine
  • Deliver in-coming faxes; manually or via e-mail
  • Receive the mail/package deliveries – distribute mail and alert of package deliveries
  • Open bills for Accounts Receivable and stamp/date
  • Purchase stamps
  • Receive and document cash and checks into the agency
  • Check answering service twice daily
  • Schedule company conference rooms/monitor usage
  • Schedule and monitor company vehicle usage
  • Secure lobby and administrative office door at the end of the day
  • Track usage of office supplies/program supplies – gloves, paper, etc…
  • Print weekly PROMIS reports for finance
  • Verify scanned AWC reports on Connect weekly
  • Print and update Policies and procedures for programs/group homes
  • Track fire extinguisher renewals for Lifesharing providers
  • Assist in mass mailings
  • Be available to Client Services for special needs
  • Mail checks prepared by Accounts Payable and Representative Payee Services
  • Change server back-up tape daily
  • Custodian timesheet – prepare and expedite


QUALIFICATION STANDARDS:
  • High School Diploma
  • Computer knowledge; Microsoft office business
  • Business machinery knowledge
  • Excellent verbal and written communication skills
  • Excellent organizational skills
  • Must be able to maintain confidentiality
  • Multitasking skills
  • Good interpersonal skills/active listener
  • Professional appearance and attitude
  • Work independently
Apply
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