The Manager of Procurement Card & Travel Services, reporting to the Assistant Director of Procurement & Business Services, is a key member of the leadership team, entrusted with shaping and elevating the university’s P-Card and Travel programs. The incumbent will guide operations with a focus on service excellence, compliance, and innovation, serving as the primary campus partner for these areas—building relationships, streamlining processes, and championing improvements. This position also plays a vital role in mentoring staff, strengthening internal controls, and representing the department.
The Manager of Procurement Card & Travel Services provides leadership, oversight, and strategic management for the Procurement Card (P-Card) and Travel Services programs. This position ensures compliance with all applicable federal, state, and university policies, procedures, and best practices while promoting efficiency, accountability, and transparency in procurement and travel expenditures. The Manager serves as the subject matter expert on procurement card administration, travel compliance, and audit standards, while supervising staff and providing training to campus departments.
Duties/Responsibilities
Program Oversight & Compliance
• Develop, implement, and enforce policies, procedures, and internal controls for procurement card and travel services programs in alignment with federal, state, and university requirements.
• Ensure adherence to Uniform Guidance (2 CFR 200), State of Alabama procurement laws, and UAH policies, procedures and best practices.
• Monitor program compliance to safeguard against misuse, fraud, or abuse and maintain the public trust.
• Establish best practices and benchmarks to strengthen compliance and operational integrity.
• Performs other duties as assigned
Audit, Monitoring & Reporting
• Conduct regular audits of departmental P-Card and travel transactions to ensure compliance with established guidelines.
• Identify irregularities, risks, or noncompliance issues and recommend corrective action.
• Prepare and present reports to Procurement leadership and University administration on program activity, audit findings, and performance metrics.
• Collaborate with Internal Audit and external auditors to provide documentation, responses, and corrective action plans.
Training, Communication & Campus Engagement
• Develop and deliver comprehensive training programs for cardholders, approvers, administrative staff, and campus departments on procurement card and travel policies, as well as other special projects and procurement topics as assigned.
• Maintain up-to-date training materials, user guides, and resources accessible to the campus community.
• Provide direct consultation and guidance to departments regarding policy interpretation, best practices, and compliance expectations.
• Writes articles for the departmental newsletter.
• Attend seminars, purchasing institutes, and regional meetings in association with the National Association of Educational Procurement (NAEP) and the National Institute of Governmental Purchasing.
Leadership, Supervision & Staff Development
• Supervise procurement card and travel services staff, including hiring, training, performance evaluations, and professional development.
• Establish performance goals and metrics aligned with departmental objectives.
• Foster a culture of accountability, service excellence, and ethical conduct.
Continuous Improvement & Strategic Planning
• Assess program operations and recommend enhancements to improve efficiency, accountability, and customer service.
• Partner with Procurement leadership to implement technology solutions and automation to support program management.
• Stay informed on industry best practices and regulatory changes impacting procurement card and travel administration.
• Bachelor’s degree or an equivalent combination of education and years of experience
• Minimum of 10 years of full-time verifiable work experience preferably in a procurement related environment
• Minimum of 5 years of supervising staff in procurement card and travel programs at a public college or university in Alabama.
• Strong knowledge of procurement regulations, internal controls, and audit practices.
• Excellent time management skills, project management skills, communication skills, analytical skills, customer service skills and problem-solving skills.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Proficient in Banner, Microsoft Professional Office Suite, Joomla
• Bachelor’s degree in Business Administration, Accounting, Finance, Supply Chain, or related field, or Master’s degree preferred
• Experience preferably in procurement or procurement related card services, and travel programs at a public college or university in Alabama desired
• Professional certification such as Certified Purchasing Card Professional (CPCP), Certified Public Procurement Officer (CPPO), Certified Public Procurement Buyer (CPPB), Certified Purchasing Manager (C.P.M.), or Certified Internal Auditor (CIA)
$80,000 - $95,000