Occupancy Planner

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Role Overview

The Occupancy Planner will join our Occupancy Planning and Management team to successfully manage client space requirements, gather and evaluate business information, occupancy data, and real estate market data. This role provides critical support for strategic planning, presentations, and real estate reporting for our clients.

Primary Responsibilities

Space Management & Planning

• Track, analyze, and update space data to develop scenario and occupancy plans for client portfolios
• Pull plans from space data management systems and analyze space utilization data
• Understand space allocation principles and maximize space efficiency
• Develop space planning and block diagrams to support client needs
• Provide key data points for presentations and outline pros & cons between options

Client Collaboration & Relationship Management

• Foster critical relationships between various individuals and organizations
• Work with Facilities Managers and Project Managers on projects related to moves, space audits, occupancy, vacancy, and change management
• Coordinate large, multi-phase relocations/restacks
• Ensure accurate reporting using IWMS tools
• Collaborate with project and construction teams on large facility projects

Reporting & Data Analysis

• Present utilization data in clear, meaningful formats
• Reconcile discrepancies from top-down projections
• Track and report actual seat demand at group level
• Identify proactive needs and troubleshoot deficiencies
• Contribute strategic planning ideas to resolve campus/building-specific forecasts and issues

Qualifications

Experience

• 1-2+ years of work experience in facilities, space planning, occupancy management, or CAD/CAFM related roles
• Experience with interior office renovations is highly desirable
• Working knowledge of occupancy utilization, office design principles and trends such as mobile or collaborative workplace

Education

• Bachelor's Degree in Architecture, Interior Design, Real Estate, or related field preferred

Technical Skills

• Microsoft Excel proficiency (pivot tables, VLOOKUP, cell calculations)
• Strong PowerPoint skills for data and floor plan presentations
• AutoCAD and CAFM/IWMS system experience highly desirable
• Ability to read and interpret floor plans

Professional Skills

• Excellent written and verbal communication skills
• Strong interpersonal skills with ability to interact with executive-level clients
• Critical thinking and data storytelling capabilities
• Detail-oriented with high accuracy, particularly with numbers and spatial creativity
• Strategic thinking with ability to simplify complex concepts
• Proactive problem-solving approach and innovation mindset
• Adaptability to change with an appetite for calculated risks

Estimated total compensation for this position:

77,900.00 – 105,100.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site –San Jose, CA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For additional details please see our career site pages for each country.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.