Job Overview
We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, providing exceptional customer service, and supporting the overall efficiency of our organization. This position requires strong time management skills, proficiency in computer systems, and a friendly demeanor to assist both clients and staff.
Responsibilities
- Manage daily office operations, including scheduling appointments and maintaining calendars.
- Serve as the first point of contact for clients, providing exceptional customer support and phone etiquette.
- Handle incoming calls using phone systems, directing inquiries to appropriate personnel.
- Maintain organized electronic and paper filing systems for easy access to information.
- Assist with administrative tasks such as typing documents, data entry, and correspondence.
- Utilize Google Workspace for document creation, collaboration, and communication with team members.
- Support medical reception tasks as needed, ensuring patient information is handled with confidentiality and accuracy.
- Collaborate with team members to improve office processes and enhance overall efficiency.
Requirements
- Proven experience as an Office Administrator or in a similar role is preferred.
- Strong computer skills with proficiency in Google Workspace and other office software applications.
- Excellent time management skills with the ability to prioritize tasks effectively.
- Exceptional customer service skills with a friendly and professional demeanor.
- Familiarity with phone systems and good phone etiquette is essential.
- Experience as a medical receptionist or personal assistant is a plus but not required.
- Strong attention to detail and ability to work independently as well as part of a team.
If you are an organized individual with a passion for providing excellent support in an office environment, we encourage you to apply for this exciting opportunity!
Job Type: Part-time
Pay: $15.00 - $25.35 per hour
Schedule:
- 4 hour shift
- Monday to Friday
Work Location: In person