People & Culture Coordinator

The People & Culture Coordinator plays a vital role in supporting a positive, inclusive, and engaging workplace culture aligned with our mission. Reporting directly to the People and Organizational Services Director, this position provides administrative and programmatic support across the full spectrum of People & Culture functions, including onboarding, internal communication, employee engagement, workplace inclusion, and HR operations.

This role requires a high degree of discretion and professionalism, as it involves handling confidential and sensitive information. It is ideal for someone who is passionate about creating a supportive and equitable workplace within a values-driven nonprofit setting.

Essential Duties

Employee Experience & Culture:

• Support the coordination of internal events, staff appreciation efforts, and wellness initiatives
• Assist in implementing tools for gathering staff feedback (e.g., surveys, check-ins)
• Help promote a mission-aligned and values-based culture through communications and engagement activities
• Participate in organizational committees as directed by supervisor

HR Administration & Support:

• Maintain accurate employee records and assist with data entry in the HRIS system, ensuring confidentiality and security of all employee information
• May support benefits administration, time-off tracking, and compliance documentation as needed
• Participate in and track leave of absence requests, ensuring timely processing and documentation
• Review internal communications and updates to policies, procedures, and best practices for accurate proofreading, ensuring alignment with the organization’s culture and mission, while maintaining discretion
• Assist with recruitment coordination, including scheduling interviews and communicating with candidates while safeguarding candidate privacy
• May prepare and distribute offer letters and employment offer letters in collaboration with the Director
• Assist in tracking mandatory training and certifications compliance
• Help compile HR metrics and reports for leadership review, ensuring sensitive data is handled securely

Onboarding & Offboarding:

• Coordinate onboarding logistics for new hires, including welcome materials, scheduling, and system access
• Coordinate new hire orientation sessions to introduce policies, culture and key organizational practices
• Partner with hiring managers to ensure a smooth and engaging new hire experience
• Support offboarding procedures and exit documentation, maintaining confidentiality throughout the process

Workplace Belonging & Equity Support:

• Coordinate and support employee resource groups and initiatives that promote inclusion, connection, and diverse perspectives across teams
• Assist with internal programs and communications that foster belonging, equity, and a mission-aligned workplace culture
• Support staff-led efforts that elevate diverse voices and lived experiences across the organization
• Contribute to initiatives that cultivate a welcoming and safe work environment
• Additional Responsibilities

Sustainability & Office Culture Support:

• Promote environmentally responsible practices (e.g., recycling, reducing paper use)
• Help create a welcoming, inclusive, and organized workspace that aligns with the organization’s values
• Regularly communicate with staff, program directors and community partners to ensure ongoing and effective communication between programs
• Stays up to date on activities and events available at Alliance
• Attend program and meetings when requested by supervisor
• Adhere to Alliance values and mission statement
• Represent the Alliance in the community in a professional and competent manner

This job description is not intended to be all-inclusive. The employee may perform other related duties as assigned to meet the ongoing needs of the organization

Qualifications and Education Requirements

Education/Experience:

• High School Diploma or GED required.
• Associate degree or higher in Human Resources, Business Administration, or related field preferred.
• Equivalent combination of education and experience accepted.
• 3 years of experience in:
  • HR
  • Office coordination
  • Administrative support

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Basic familiarity with SharePoint and Teams
• Experience with HRIS systems (BambooHR & Paylocity) preferred

Skills and Abilities:

• Excellent interpersonal and written communication skills
• Strong organizational skills with high attention to detail
• Ability to maintain confidentiality and handle sensitive information
• Experience working in roles requiring discretion (e.g., HR, legal, healthcare, finance)
• Preferred: Experience in nonprofit or mission-driven organizations
• Familiarity with HR processes across the employee lifecycle (recruitment, onboarding, etc.)

Core Competencies:

• Effective oral and written communication across diverse groups
• Ability to prioritize tasks and meet deadlines
• Self-starter capable of working with minimal supervision
• Comfortable in high-stress and rapidly changing environments
• Culturally competent and sensitive to diverse populations

Physical & Other Requirements:

• Ability to sit for extended periods
• Visual and auditory acuity for reading and verbal communication (in person and via phone)
• Able to lift and carry up to 40 lbs
• Physical ability to:
  • Push/pull
  • Squat
  • Twist and turn
• Mental acuity for:
  • Accuracy
  • Judgement and decision-making
  • Evaluating outcomes
• Valid driver’s license with at least 5 years of driving experience

Work Standards & General Expectations

In addition to the specific duties outlined above, employees are expected to demonstrate the following standards of conduct and performance in the workplace:

• Maintain reliable transportation, a valid California driver’s license, and required DMV clearance
• Report to work consistently and on time; maintain regular, reliable attendance
• Notify supervisor in advance when absent, in accordance with company policy
• Complete work in a timely, accurate, and thorough manner; demonstrate conscientiousness in all assignments
• Follow instructions and respond positively to feedback and direction
• Take responsibility for personal actions and follow through on commitments

Note:

This list of essential functions and physical requirements is not exhaustive and may be supplemented as necessary in accordance with the requirements of the job. Alliance for Community Transformations adheres to the provisions of ADA regarding reasonable accommodation procedures.

Alliance for Community Transformations Values: Confidentiality, Safety, Equality, Respect, Empowerment, Personal & Professional Responsibility, Social Change Through Education & Advocacy and Sustaining Ourselves & Our Communities.

Alliance for Community Transformations is an equal opportunity, affirmative action employer. All qualified applicants will be considered regardless of race, color, religion, ancestry, national origin, age, gender, marital status, sexual orientation, medical condition, or physical disability.