Job Type: Regular
Time Type: Full time
Work Shift: Day (United States of America)
FLSA Status: Non-Exempt
When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.
Coordinates and documents multiple projects for a department or division.This is a full-time, hybrid position (40 hours per week) with a schedule between 8:00 AM and 5:00 PM.
Job Description:
Essential Responsibilities:
- Maintains and modifies project plan documentation and staffing requirements for multiple projects.
- Schedules and coordinates project team meetings.
- Prepares agendas, materials, presentations, and necessary equipment. Records and distributes minutes or notes and follow-up actions.
- Follows up with team members to ensure actions are completed according to timeline.
- Compiles data and prepares regular and ad hoc reports and presentations. Distributes project reports and documents as directed.
- Monitors and tracks project documents and finances.
- Maintains project document files and records in accordance with established procedures.
- Tracks and reports on project status and progress, identifies and resolves obstacles to ensure that the project is on track with determined timelines.
- Acts as a liaison and resource for multidisciplinary team members. Communicates to client groups and stakeholders and responds to requests for data and information.
- Collaborates with the project manager and team to identify and schedule project deliverables, milestones, and outcomes.
Required Qualifications:
- High School diploma or GED required. Bachelor's degree preferred in Business or Healthcare Administration
- 1-3 years of related work experience required.
- Experience with computer systems required, including web-based applications and some Microsoft Office applications, which may include Outlook, Word, Excel, PowerPoint, or Access.
Preferred Qualifications:
- 2 or more years of project management experience or administrative experience in a related field.
- Basic knowledge of program/project management tools, techniques, and methodology
Competencies:
- Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
- Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
- Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
- Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
- Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.
Physical Nature of the Job:
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally