Job Summary
We are seeking a highly organized and motivated Receptionist/Administrative Assistant to join our team. This role is essential for ensuring smooth office operations and providing excellent customer service. The ideal candidate will be proficient in managing front desk responsibilities, handling multi-line phone systems, and supporting various administrative tasks. Bilingual candidates are encouraged to apply, as effective communication is key in this position.
Duties
- Greet visitors and clients warmly, providing a positive first impression of the organization.
- Manage incoming calls through a multi-line phone system, directing calls to the appropriate personnel.
- Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
- Assist with calendar management, scheduling appointments and meetings as needed.
- Provide clerical support including filing, proofreading documents, and preparing reports.
- Utilize QuickBooks for basic bookkeeping tasks and financial record keeping.
- Maintain office organization by managing supplies and ensuring a tidy workspace.
- Support customer service initiatives by addressing inquiries and resolving issues promptly.
- Collaborate with team members to enhance office efficiency and workflow.
Experience
- Previous experience in an administrative role or as a receptionist is preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Familiarity with QuickBooks or similar accounting software is a plus.
- Strong typing skills with attention to detail for accurate data entry and documentation.
- Excellent organizational skills with the ability to manage multiple tasks simultaneously.
- Demonstrated customer service experience with a focus on professionalism and phone etiquette.
- Bilingual abilities are highly desirable to assist diverse clientele effectively.
- Experience in office management or personal assistant roles will be advantageous. If you are passionate about providing exceptional administrative support in a dynamic environment, we encourage you to apply for this exciting opportunity.
Job Type: Full-time
Pay: $21.23 - $28.00 per hour
Expected hours: 40 per week
Benefits:
- Paid time off
Work Location: In person