Administrative Assistant - Finance & People Support

Crimson Education is the world’s leading college admissions consulting firm, with over 1,490 Ivy League offers and 2,410 to the US Top 15. We help ambitious students gain admission to the world’s top universities through expert-led guidance and proven, data-driven strategies. Crimson students are 7x more likely to get into the Ivy League than their peers. We were recently featured on the front page of the Wall Street Journal.

Crimson is the only college admissions consultancy that brings together:

• Former Ivy League and Top 20 admissions officers to rigorously review and refine applications
• Professors and PhD teaching fellows from leading universities to guide students through original, independent research — with pathways to selective peer-reviewed publication or conference presentation
• Past ISEF winners and judges who coach students to compete for state, national, and international science fair awards
• Capstone project mentors who help students design and scale leadership initiatives with real-world impact, measurable outcomes, and credible external validation

The Role

This is a full-time, 100% remote position based in Brazil, hired under a CLT employment contract.

What are the main responsibilities for this role?

• People & Administrative Support for Brazil Office

  • Track and maintain employee vacation balances and records.

  • Coordinate pre-employment, periodic, and termination medical examinations.
  • Support the administration of employee benefits and other employee-related requests.
  • Distribute monthly payslips and other employment-related documents.
  • Maintain employee records and administrative documentation.
  • Provide day-to-day support for employee and office administration.

• Tax & Administrative Support

  • Issue and manage NFS-e (Brazilian electronic service invoices).
  • Support the US & LATAM team with invoice processing and organization.
  • Manage supplier invoices and ensure supporting documentation is properly maintained.
  • Maintain accurate fiscal records and documentation.
  • Coordinate with our external accounting provider to ensure required documents and information are submitted accurately and on time.
  • Support other administrative and operational activities as needed.

What skills and experience are required?

• What skills and experience are required?

• Previous experience in administrative support or a similar role.

• Strong organizational skills and attention to detail.
• Proficiency in Google Sheets and/or Microsoft Excel, including formulas, filters, and spreadsheet management.
• Advanced English, with the ability to communicate confidently in writing and in meetings with international teams.
• Strong written and verbal communication skills in Portuguese.
• Ability to manage multiple tasks, meet deadlines, and follow up proactively.
• Discretion when handling confidential employee and financial information.
• Ability to work independently and collaborate effectively in a remote environment.
• Based in Brazil and eligible for employment under a CLT contract.

What do we offer?

• A 100% remote working arrangement.
• Full-time employment under a CLT contract, with all statutory benefits and entitlements.
• Collaboration with international teams.
• Opportunities to learn and develop within a global education company.
• Please keep an eye on your spam/junk email folder for correspondence from Team Tailor.