Administrative Assistant

Liberty Paper - Vernon, CA
$15 - $18 an hour

We are seeking an Administrative Assistant to support our upper management team while directly assisting our VP of Sales. The ideal candidate for this role can juggle multiple responsibilities with unwavering attention to detail at all times. Must be extremely organized, resourceful and curious, constantly seeking out better ways to streamline tasks and manage time effectively.

Responsibilities (include but limited to):

  • Answer calls and greet visitors
  • Coordinate meetings and events
  • Make copies and prepare rooms for meetings
  • Take action points and write minutes during meetings
  • Organize travel and prepare travel itineraries
  • Data entry into our Salesforce CRM
  • Manage and organize deadlines
  • Prepare materials for bid submissions
  • Reviewing and submit expense reports
  • Manage calendars for executives
  • Customer service: email and call customers directly
  • Company errands (order/pick up lunch, drop UPS packages)

Requirements:

  • 2+ years of work experience in a professional setting that includes:
  • Direct interaction with customers and executives.
  • Use of the MS-Office Suite (Word, Excel, Outlook, PowerPoint).
  • Salesforce experience a plus!
  • Ability to follow detailed process and work instructions
  • High School diploma/GED is required

Job Type: Part-time

Salary: $15.00 to $18.00 /hour

Job Type: Part-time

Salary: $15.00 to $18.00 /hour

Job Type: Part-time

Salary: $15.00 to $18.00 /hour

Experience:

  • Microsoft Word: 1 year (Preferred)
  • Salesforce: 1 year (Preferred)
  • Microsoft Outlook: 1 year (Preferred)
  • Microsoft Powerpoint: 1 year (Preferred)

Education:

  • High school or equivalent (Preferred)

Work Location:

  • One location

Ergonomic Workspace:

  • No

Administrative Duties:

  • Scheduling
  • Running errands
  • Sorting and sending mail
  • Answering and routing phone calls
  • Greeting visitors

Team Environment:

  • Working alone and with a team

This Job Is Ideal for Someone Who Is:

  • Detail-oriented -- would rather focus on the details of work than the bigger picture
  • Dependable -- more reliable than spontaneous
  • Autonomous/Independent -- enjoys working with little direction

This Company Describes Its Culture as:

  • Team-oriented -- cooperative and collaborative
  • People-oriented -- supportive and fairness-focused
  • Stable -- traditional, stable, strong processes
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