Administrative Assistant

The Geneva Foundation - United States

Job details Job Type Full-time Full Job Description Overview: The role of the Administrative Assistant is to provide administrative support to The Geneva Foundation’s corporate Grants and Contracts Department (GCD) personnel in accomplishing daily operations.
Location: Our ideal candidate will be able to work remotely from anywhere within the mainland, U.S. This is a 100% telework opportunity. Responsibilities:

  • Carry out administrative duties such as filing, copying, faxing, phone calls and emails on behalf of GCD
  • Perform other job-related duties as assigned by the Grants and Contracts Director
  • Regularly serve as additional support for the Receptionist, Travel Administrator, and Procurement Assistant which includes, but is not limited to, answering the main switchboard and forwarding calls to the appropriate personnel and answering calls regarding general information about the organization, arranging travel, accommodations, processing travel needs, procuring supplies and/or equipment, and reconciling billings and payments
  • Distribute mail and inner office correspondence to appropriate GCD personnel
  • Assist in inputting and modifying information into GCD’s SharePoint site
  • Develop SharePoint instructions for new SharePoint lists, libraries, workflows, and maintain SharePoint instruction repository
  • Assist GCD personnel with the completion and management of annual projects such as the paperless initiative, file audits, etc.
  • Serve as the primary point of contact (POC) for Geneva’s client relationship management (CRM) solution which includes conducting CRM training, developing and maintaining related SOPs and training materials and conducting, no less than weekly, audits of information entered into the CRM
  • Maintain GCD calendar, update staff calendar and SharePoint with schedule variations
  • Assist in the organization and compilation of necessary materials for GCD personnel attending site visits
  • High school diploma required
  • Minimum two years’ related experience required
  • Healthcare or medical research background or related experience preferred
  • Knowledge of military system preferred
  • Demonstrated competence in oral and written communication
  • Must be organized, attentive to detail and reliable; possess good judgment and a positive, friendly and professional demeanor
  • Must be flexible with changing priorities and demands, and able to communicate in a diplomatic and professional manner
  • Computer skills including at least intermediate level experience with Adobe, OneNote, SharePoint, Excel, to include use of formulas, and other Microsoft Office Software.
Attention - In the recruitment process, legitimate companies never withdraw fees from candidates. If there are companies that attract interview fees, tests, ticket reservations, etc. it is better to avoid it because there are indications of fraud. If you see something suspicious please contact us: [email protected]