Administrative Support Assistant

Duties

Salary Ranges:

Klamath Falls, OR: GS-05: $36,118 - $46,953 per year; GS-06: $40,262 - $52,341 per year; GS-07: $44,740 - $58,158 per year.
Portland, OR: GS-05: $38,649 - $ 50,242 per year; GS-06: $ 43,083 - $ 56,008 per year; GS-07: $ 47,875 - $62,232 per year.
Prineville, OR: GS-05: $36,118 - $46,953 per year; GS-06: $40,262 - $52,341 per year; GS-07: $44,740 - $58,158 per year.
Roseburg, OR: GS-05: $36,118 - $46,953 per year; GS-06: $40,262 - $52,341 per year; GS-07: $44,740 - $58,158 per year.
Salem, OR: GS-05: $ 38,649 - $ 50,242 per year; GS-06: $ 43,083 - $ 56,008 per year; GS-07: $ 47,875 - $62,232 per year.
Springfield, OR: GS-05: $36,118 - $46,953 per year; GS-06: $40,262 - $52,341 per year; GS-07: $44,740 - $58,158 per year.
Tillamook, OR: GS-05: $36,118 - $46,953 per year; GS-06: $40,262 - $52,341 per year; GS-07: $44,740 - $58,158 per year.

MAJOR DUTIES:

Major duties for the GS-05 and GS-06 level will be the same as those listed below with closer supervision.

At the full performance level (GS-07), Major duties include, but are not limited to:

• Assisting with developing/formulating budgets for multiple accounts with various sub-activities and/or funding sources.
• Monitoring/tracking obligations and expenditures; and recommending budget adjustments to deal with changing situations such as varying costs for supplies or services, and/or changes in the availability of funds.
• Purchasing supplies and equipment; maintaining receipts, verifying transactions; and reconciling charge card statements.
• Preparing travel documents (authorizations and vouchers) in an automated travel system; assisting travelers with travel arrangements, resolving travel issues, and reviewing travel records for accuracy.
• Entering and/or validating time and attendance records in the automated payroll system; resolving timekeeping issues and reviewing time/attendance records to ensure they are coded appropriately.
• Preparing, editing, and finalizing correspondence for office supervisors and managers.
• Tracking and maintaining records (manual and/or electronic) on issued correspondence.
• Assisting with the completion of record reviews, inventories, and dispositions in accordance with schedules; and resolving issues related to missing materials and filing errors.
• Processing daily incoming and out-going mail, including material transmitted electronically.
• Maintaining a central filing system e.g., official records, directives, manuals, technical references, etc.; and providing assistance in researching/locating reference information or other files.
• Providing information concerning office operations to the public through telephone, email, and in person; to include responding to inquiries directly or referring individual to the appropriate staff member.

Requirements Conditions of Employment

• U.S. Citizenship required
• May be required to complete background investigation and drug screening.
• Meet Selective Service Registration Act requirement for males
• Must provide resume and supporting documents (See required documents).
• You cannot hold an active real estate license, nor can you have an interest or hold stocks in firms with interest in Federal Lands.
• A valid driver?s license is required.

Qualifications MINIMUM QUALIFICATIONS: To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience and/or education for the respective grade level in which you are applying:

Specialized Experience, GS-5: Have one (1) full year of specialized experience comparable in scope and responsibility to the GS-04 grade level in the Federal service (obtained either in the private or public sectors) performing at least 2 of the following: (1) Processing recurring or standardized transactions in an automated system; (2) Maintaining documents and files; and (3) Providing assistance on procedural matters.
OR
Education, GS-5: Have successfully completed education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. Note: This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. You must submit transcripts.
OR
Combination of Education/Experience, GS-5: Have successfully completed education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement AND have experience as defined in the Specialized Experience statement above. Note: One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. Add the percentages of your creditable education/experience together. The total must equal at least 100 percent to qualify. You must submit transcripts.

Specialized Experience, GS-6: Have one (1) full year of specialized experience comparable in scope and responsibility to the GS-05 grade level in the Federal service (obtained either in the private or public sectors) performing at least 3 of the following: (1) Procuring and distributing supplies, services, and equipment; (2) Utilizing computer programs to input, maintain and retrieve information from automated applications/data systems including travel authorizations and vouchers, and/or time/attendance records; (3) Maintaining filing systems to provide assistance in researching and locating files; and (4) Consolidating information into summaries and/or reports, charts, graphs, or other documents.

Specialized Experience, GS-7: Have one (1) full year of specialized experience comparable in scope and responsibility to the GS-06 grade level in the Federal service (obtained either in the private or public sectors) performing at least 4 of the following: (1) Assisting with budget development for multiple accounts with various sub-activities and/or funding sources; (2) Monitoring and tracking obligations and expenditures throughout a budget execution phase; (3) Procuring and distributing supplies, services, and equipment; (4) Utilizing computer programs to input, maintain and retrieve information from automated applications/data systems including travel authorizations and vouchers, and/or time/attendance records; and (5) Reviewing data to consolidate information into summaries and/or reports, charts, graphs, or other documents.

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

You must include months, years and hours per week worked to receive credit for your work and/or volunteer experience. One year of specialized experience is equivalent to 12 months at 40 hours per week. Part-time hours are prorated. You will not receive any credit for experience that does not indicate exact hours per week or is listed as "varies". Education

To qualify based on education, you must submit a legible copy of transcripts from an accredited institution with your name, school name, credit hours, course level, major(s), and grade-point average or class ranking. Transcripts do not need to be official, but if you are selected for this position and you used your education to qualify, you must provide official transcripts before you begin work.

If you are using education completed in foreign colleges or universities to meet qualification requirements, you must show that your education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

There is no substitution of education for experience at the GS-6 and/or GS-7 grade level(s) of this announcement.

Additional information

• Selectee will be required to participate in the Direct Deposit Electronics Funds Transfer Program.
• If you are a new employee or supervisor in the Federal government, you will be required to complete a one-year probationary period.
• You will be required to obtain and maintain a valid state driver's license.
• You may be required to travel overnight away from home up to 5 nights per month. You must obtain a government charge card for travel purposes.

Promotion to the full performance level is neither guaranteed nor implied and will be based solely on your ability to satisfactorily perform the work of the position, existing work at the higher grade level, and recommendation by the position's supervisor.

Physical Demands: The work of this position is typically sedentary. Some work may require periods of walking, standing, bending, or driving a motor vehicle. You may frequently lift relatively light boxes, materials, and supplies and/or carry file folders, copied materials, books, and other similar materials.

Working Conditions: The work of this position is typically located in an adequately lighted, heated, and ventilated office environment. The work environment may involve everyday risks or discomforts that require normal safety precautions typical of such places as offices, mail distribution centers, meeting and training rooms, libraries, or motor vehicles.

The Bureau of Land Management has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework with supervisor approval.

The Bureau of Land Management has determined that the duties of this position are suitable for telework only during an emergency or natural disaster.

BLM may use certain incentives, currently offered by the Federal government, to attract high quality applicants.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

A review of your resume and supporting documentation will be made and compared against your responses to the Occupational Questionnaire to determine if you are qualified for this job. If your resume is incomplete or does not support the responses provided in the Occupational Questionnaire, or if you fail to submit all required documentation, you will be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly. If a determination is made that you have inflated your qualifications or experience, you may lose consideration for this position. Please follow all instructions carefully; errors or omissions may affect your rating.

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the result of the additional assessments required for this position.

In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires successful completion of additional assessments, including a panel interview and a writing sample. These assessments measure the critical competencies listed below that are required to successfully perform the job.

Candidates will be rated and ranked using Category Rating procedures. These procedures place candidates with veteran's preference above non-preference eligibles within each category. Veterans with a service connected disability of at least 10 percent are listed in the highest quality category, except when the position being filled is scientific or professional at the GS-09 grade level or higher. Under Category Rating, candidates will be rated and ranked into one of three categories:

• Best Qualified - applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors and are highly proficient in all requirements of the job and can perform effectively in the position
• Well Qualified - applicants possessing experience that exceeds the minimum qualifications of the position including all selective factors and are proficient in most of the requirements of the job
• Qualified - applicants possessing experience that meets the minimum qualifications of the position including all selective factors and are proficient in some, but not all of the requirements of the job.

You will be evaluated on the following competencies:

• Clerical
• Budget Administration
• Manages and Organizes Information
• Customer Service (Clerical/Technical)
• Applies Technology to Tasks

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  The following documents are required and must be submitted by 11:59 PM (EST) on 12/13/2022.

  • Résumé which includes a list of all significant jobs held and duties performed, with dates specified in month and year format, and indicate hours worked per week. If military or civilian, please include your rank and/or grade.
  • A complete Occupational Questionnaire
  • Transcripts if using education to meet the qualifications for the GS-5 grade level.
  • Other Supporting Documents, if applicable, such as:
  • Veterans Preference Documentation:
    • If you are a Discharged, Non-Disabled Veteran, you must submit a copy of your DD-214 showing character of discharge (Member 4 copy), or other Documentation of Service and Separation under Honorable Conditions, as listed on the SF15. If you don't have your DD-214, you may request it after discharge from the National Archives.
    • If you are a veteran within 120 days of discharge, you must submit signed documentation from the Armed Forces certifying: 1) your expected release/retirement from active duty, 2) under honorable conditions, 3) your pay grade/rank/rate at time of discharge, 4) dates of active duty service, 5) any campaign or expeditionary medals received, & 6) dated within 120 days of your separation.
    • If you are a Disabled Veteran, Purple Heart Recipient, or Mother or Spouse of a Disabled or Deceased Veteran, you must submit all additional proof required by the SF15, and if applicable, a completed SF15. You may request a copy of your Department of Veterans Affairs letter from www.ebenefits.va.gov or call 1-800-827-1000 to establish proof of disability.
    5. Documentation for Interagency/Career Transition Assistance Plan consideration if you are a displaced Federal employee within the local commuting area. You must include: 1) Proof you are a displaced Federal employee, e.g., RIF Separation Notice, Notice of Proposed Removal, etc; 2) SF-50s (Notifications of Personnel Action) showing career/conditional tenure competitive status, promotion potential and duty location; and 3) your most recent performance appraisal. To exercise selection priority, displaced or surplus Federal employees must be rated well-qualified or above 85 on the rating criteria for this position.
  Do not submit photographs with your application package. Documents with photographs may not be seen by hiring officials - you must remove your image from any badges, licenses, etc.
  
  Do not upload Adobe portfolio documents. Adobe portfolio documents are not viewable by our agency's staffing offices.
  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

  To apply for this position: You must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below. To receive consideration, the complete application package must be submitted by 11:59 PM (EST) on 12/13/2022. WE DO NOT ACCEPT HARD-COPY OR E-MAIL APPLICATION PACKAGES.

  • Select Apply. If you are not logged in, you will be prompted to login or create an account.
  • Prompted to Start the Application Process by selecting "Start Application."
    • Click here for USAJobs Help with "How to create an application"
    • To PREVIEW the application questionnaire, select the following link: https://apply.usastaffing.gov/ViewQuestionnaire/11745976
  • Select or add the resume you want to use for this application. Click here on how to build a resume in USAJOBS.
  • Select documents you want included in this application.
  • Review package to acknowledge your documents were reviewed.
  • Select if you want to include your demographic information.
  • After reading and certifying the application is true and submitted in good faith, select "Continue to Agency Site."
  • Follow onscreen prompts and instructions to complete your application.
  • Add the supporting documents by indexing your documents with the dropdown.
    • Upload any missing required documents or optional documents.
  • Review and Submit Application.
  • While logged in, you can check the status of your application by selecting "+" next to the job title for this position.
  • You can review or revise your application at any point during the open period of the announcement.
    • To update an application, you should log into your USAJOBS account and select "+" next to the job title for this position. Select "Update Application" for this job.
    • Note: When you click Update Application, you will be prompted to re-select your documents from USAJOBS. Documents submitted with the first application will no longer be associated with the applicant record. So it is important that you select all documents you want to use in the re-application.
  To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply. Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine."
  
  Due to COVID-19, the Bureau of Land Management is currently in an expanded telework posture. If selected, you may be expected to temporarily telework, even if your home is located outside the local commuting area. Once employees are permitted to return to the office, you will be expected to report to the duty station listed on this announcement in accordance with the Department's reentry procedures provided by your Servicing Human Resources Office. At that time, you may be eligible to request to continue to telework one or more days per pay period depending upon the terms of the Department of the Interior's telework policy.
  
  Agency contact information San Antonio Services Branch Phone

  816-541-8101

  Email

  [email protected]

  Address
  BLM Oregon State Office
  BLM Oregon State Office, OR-953
  1220 SW Third
  Portland, OR 97204
  US Next steps

  Once the Occupational Questionnaire is received you will receive acknowledgement that your submission was successful. If you are among the most qualified candidates and your name is referred to the hiring official, you may be contacted directly for a possible interview. You will be notified of the status of your Application Package at the time candidates are referred for consideration, and when the selection process is complete.
  
  Applicants who apply under this job opportunity announcement agree to have their application, associated documents and applicable personal information shared with other Bureaus/Offices within the Department of the Interior (DOI) who have vacancies within the same occupational series, grade, full performance level and in the same geographic location(s), including within the same metro/commuting area. Applying to this announcement does not replace the need to apply to other job opportunity announcements for which you wish to receive consideration
  
  This announcement may be used to fill additional positions if identical vacancies occur within 90 days of the issue date of the referral certificate.
  
  No applicant inquiries will be accepted or addressed until after the closing date of the vacancy announcement.
  

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

The following documents are required and must be submitted by 11:59 PM (EST) on 12/13/2022.

• Résumé which includes a list of all significant jobs held and duties performed, with dates specified in month and year format, and indicate hours worked per week. If military or civilian, please include your rank and/or grade.

• A complete Occupational Questionnaire

• Transcripts if using education to meet the qualifications for the GS-5 grade level.

• Other Supporting Documents, if applicable, such as:

• Veterans Preference Documentation:
  • If you are a Discharged, Non-Disabled Veteran, you must submit a copy of your DD-214 showing character of discharge (Member 4 copy), or other Documentation of Service and Separation under Honorable Conditions, as listed on the SF15. If you don't have your DD-214, you may request it after discharge from the National Archives.
  • If you are a veteran within 120 days of discharge, you must submit signed documentation from the Armed Forces certifying: 1) your expected release/retirement from active duty, 2) under honorable conditions, 3) your pay grade/rank/rate at time of discharge, 4) dates of active duty service, 5) any campaign or expeditionary medals received, & 6) dated within 120 days of your separation.
  • If you are a Disabled Veteran, Purple Heart Recipient, or Mother or Spouse of a Disabled or Deceased Veteran, you must submit all additional proof required by the SF15, and if applicable, a completed SF15. You may request a copy of your Department of Veterans Affairs letter from www.ebenefits.va.gov or call 1-800-827-1000 to establish proof of disability.
  5. Documentation for Interagency/Career Transition Assistance Plan consideration if you are a displaced Federal employee within the local commuting area. You must include: 1) Proof you are a displaced Federal employee, e.g., RIF Separation Notice, Notice of Proposed Removal, etc; 2) SF-50s (Notifications of Personnel Action) showing career/conditional tenure competitive status, promotion potential and duty location; and 3) your most recent performance appraisal. To exercise selection priority, displaced or surplus Federal employees must be rated well-qualified or above 85 on the rating criteria for this position.

Do not submit photographs with your application package. Documents with photographs may not be seen by hiring officials - you must remove your image from any badges, licenses, etc.

Do not upload Adobe portfolio documents. Adobe portfolio documents are not viewable by our agency's staffing offices.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Help This job is open to

• Career transition (CTAP, ICTAP, RPL)

  Federal employees who meet the definition of a "surplus" or "displaced" employee.

• The public

  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agency

U.S. Citizens, CTAP, ICTAP