Banquet And Event Planner

The TwinEagles Club, Inc - Naples, FL 34120
Up to $80,000 a year

Job details Salary Up to $80,000 a year Job Type Full-time Number of hires for this role 1 Qualifications

    • High school or equivalent (Required)

    • Event planning: 1 year (Required)

    • Customer service: 1 year (Preferred)

Full Job Description

“TwinEagles, one of the most desirable Golf and Country Club Communities in Southwest Florida.”

Banquet & Event Planner Job Description

THE TWINEAGLES CLUB, INC.

SALARY RANGE: Commensurable with Experience

FLSA: SALARY EXEMPT

Do you desire to work for an organization with purpose? One that not only has a vision but the ability, to breathe life into it? An organization that encourages you to engage and be part of something bigger, than you, or the role itself? If not, read no further, this opportunity isn’t for you but we wish you the best of luck. If so, continue your journey and see what we are all about. Who knows, you may even become our newest CEO! Curious? Keep reading….

Who You Are:

As a Banquet and Event Planner, you will serve and inspire others by delivering exceptional experiences at every opportunity. Your primary responsibility will be to do everything with PASSION, show us you love what you do! Besides being passionate, show HUMILITY. We leave our egos at the door. Organize, plan, and manage all outside activities, groups, and club events by putting the needs of the members first. Display EXCELLENCE, while executing at a high level, by being visible, and acting as one of the primary points of contact for the events mentioned above. Empower others to achieve extraordinary results by employing TEAMWORK, while living a common purpose and working towards a shared vision. Build and create relationships with your peer group that permeates INTEGRITY, all while, enabling you to become instrumental in working alongside with the Food and Beverage Director and the Food and Beverage Manager in creating the most engaging social calendar for the TwinEagles membership.

You will be successful if you enjoy partnering with others and relationship building. Are someone who wants to take initiative and enjoys planning events from A to Z. Not afraid to venture to the creative side and enjoys being innovative. Knows what they want and goes after it. Enjoys putting the member first and creating magical experiences for them while being flexible enough to switch gears at the member’s request. If this sounds like you, then keep reading, and we can’t wait to meet you!

Who We Are:

TwinEagles is a private club providing elevated lifestyle experiences to its members. The formula is simple; work with purpose, share in the vision, and strive for excellence. If your interest is still peaked, continue reading. We are confident you will not be disappointed, will want to take part in our journey, and become our next CEO, Chief Energy Officer! That’s all we can share for now; but we look forward to talking to you soon.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Organizes, plans and manages all Club activities, both on-site and off-site, for Members (Examples: speaker series, art lessons, day trips, technology classes, outdoor excursions, etc.)
  • Coordinates in-house “clubs” and card groups.
  • Creates and manages the Annual Club Calendar of events (includes social events, golf, tennis, wellness and more).
  • Communication of proper event information to all key team members, including timely final counts of events, setup necessities, etc.
  • Creates all in-house banquet event orders (BEOs) for Club activities.
  • Coordinates in-house “clubs” and card groups.
  • Active liaison on the Social Committee; attends monthly meetings.
  • Promotes, advertises and markets the club’s social event facilities and capabilities to all members.
  • Assists members in arrangements for special dinner requests in the dining room.
  • Works with the Executive Chef to determine selling prices, menus and other details for catered events; oversees the development of contracts; assures that pre-planned banquet menu offerings are current and reflect general member interests.
  • Transmits necessary information to and coordinates event planning with production, serving and housekeeping staff; arranges for printing of menus, procuring of decorations, entertainment and other special requests, etc.
  • Inspects finished arrangements; may be present to oversee the actual greeting and serving of guests.
  • Checks function sheets against actual room setup; oversees personnel scheduling for special functions and may help supervise service personnel.
  • Oversees scheduling of banquet service employee meetings.
  • Responsible for hands-on service work when needed and orchestrating events when necessary.
  • Manages complaints.
  • Maintains past and potential client files; schedules calls or visits to assess ongoing needs of prospective clients for catering services.
  • Helps develop catering budgets; reviews financial reports and takes corrective actions as appropriate to help assure that budget goals are met.
  • Represents members’ needs and interests on applicable club committees.
  • Assumes responsibility of manager-on-duty when necessary.
  • Ensures that proper housekeeping and energy conservation procedures are always followed.
  • Plans professional development and training activities for subordinate staff.
  • Diagrams room layout, banquet item placement and related function details.
  • Meets with other department managers to plan food and beverage aspects of special events organized by the staff members.
  • Manages banquet billing and arranges prompt payment for all events.
  • Updates weekly function information for all affected staff.
  • Maintains club’s master calendar and function book.
  • Performs special projects as assigned by the Food and Beverage Director.

ADDITIONAL DUTIES AND RESPONSIBILITIES:

  • Manages registration, check-in and coordination for all scheduled Club activities.
  • With the guidance of the Director of Communications/Marketing, creates all event flyers and promotions for Club activities, groups and clubs.
  • Creates and manages all Club activity pages through the website’s digital calendar.
  • Handles proper event billing and vendor payments through the Accounting department.
  • Arranges for delivery of any equipment, decorations or items ordered.
  • Designs and prints event signage, table assignment cards and place cards as needed.
  • Inspects finished arrangements for Club activities and will be present to oversee the actual service and greeting of guests.
  • Designs floor plans and seating lists for Club social activities, as applicable, in coordination with the Food & Beverage team.
  • Develops and follows an activities budget; reviews financial reports and takes corrective actions as appropriate to help assure that budget goals are met.

EDUCATIONAL AND EXPERIENCE REQUIRED:

  • High school diploma/equivalent or higher; one year of related experience and/or training.
  • Extensive knowledge of the private club industry’s food and beverage operations
  • 2-4 years’ experience of relevant work experience required preferably in a Club setting.
  • Minimum 2-year experience in a customer service, event planning, or in the hospitality industry required.
  • Event Planning and Management experience preferred.
  • Must be comfortable in a fast paced, ever changing environment and have a strong desire to build systems and procedures while understanding the flexibility needed in a transition and building period.
  • Outgoing and engaging personality with an evident passion for high level customer service and hospitality.
  • Be a people-person exuding warmth, courtesy, and sincerity to be able to put Members and prospects at ease.
  • Must exhibit a “can-do” attitude to productively solve problems. Develop and propose solutions to problems that occur. Anticipate the needs of others and react appropriately.
  • Highly self-motivated individual who can work with minimal supervision and interact with Members and potential Members at a sophisticated level.
  • Must be a proven collaborator, diplomatic, supportive, well-respected, and contributing team member; able to generate thoughts and ideas that result in improved Member satisfaction.
  • Must be a relationship builder and be successful in winning the trust and confidence of Members, guests, prospective Members, realtors, and community influencers.
  • Responsible for being visible and available at the Club during peak hours of operation, including weekends and Club events.
  • Strong organization and planning skills with an exceptional attention to detail.
  • Experience in developing and executing new programs and events.
  • Proficiency and experience with Microsoft Office Applications, Canva, Clubessential, Jonas, catering software and other equivalent programs.

ADDITIONAL DETAILS:

  • Professional Dues, membership, and development provided
  • Medical, vision, dental, life insurance
  • Matching 401(k)
  • Paid Vacation
  • Paif Sick leave
  • 7 Paid Holidays

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this position.

  • The employee will be required to be Member facing at all times.
  • The employee is regularly required to stand and/or sit for long hours.
  • Must be able to talk and hear in person and by telephone.
  • Must use hands and fingers to operate, handle, or feel office equipment.
  • Must reach with hands and arms.
  • Work is performed in a professional office setting utilizing telephone, computer, and other office equipment.
  • While performing duties of this class, the employee is regularly required to work on multiple concurrent tasks with constant interruptions, read and interpret documents and information; use oral communication skills; interact with TwinEagles Staff, Membership, the general public, and others encountered in the course of work, some of who will be dissatisfied and/or angry individuals.
  • Ability to perform first aid and CPR while utilizing the emergency equipment.
  • Move or lift objects up to 30 pounds.
  • Must be able to climb, crawl, reach, stoop, kneel, crouch, crawl, push or pull.
  • Communication, to include: reading, hearing, and talking with employees and members.
  • Must have close, distance, peripheral, and color vision along with the ability to adjust focus.
  • Must have valid driver’s license.

The TwinEagles Club Inc., is an Equal Opportunity employer and offers opportunities to all candidates including those with disabilities. All qualified candidates/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex, pregnancy, sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. If you need a reasonable accommodation to assist with your application and or to perform the essential duties and responsibilities please reach out to the Director of Human Resources.

The TwinEagles Club Inc. is a drug/vaping/tobacco-free workplace. Pre/employment drug testing is required.

The TwinEagles Club Inc. participates in the US E-Verify program; candidate & employee must be legally authorized to work in the United States of America.

The statements above are intended to describe the general nature and level of work being performed by people assigned to this job. They do not constitute an employment agreement between the employer and employee; other duties may be assigned as the needs of the employer and requirements of the job change for the company’s overall benefit.

Signature: Date:

Job Type: Full-time

Pay: Up to $80,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee discount
  • Health insurance
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Referral program
  • Retirement plan
  • Vision insurance

Schedule:

  • 10 hour shift
  • 12 hour shift
  • 8 hour shift
  • Day shift
  • Holidays
  • Monday to Friday
  • Night shift
  • Weekend availability

Education:

  • High school or equivalent (Required)

Experience:

  • Event planning: 1 year (Required)
  • Customer service: 1 year (Preferred)

Work Location: One location

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