DC Clerk II (102-14)
Perform a full range of office and courtroom administrative support services to assist in the administration of the District Court. Essential Duties and Responsibilities
The following examples of duties and accountabilities illustrate the general range of tasks assigned to the position but are not intended to define the limits of required duties. Other essential duties may be assigned consistent with the general scope of the position. Employee must comply with all County and department policies, procedures, WAC"s, or other regulatory bodies. Preparing dockets and case files for trials and hearings.
This function involves setting the schedule of cases to be heard in the courtroom using computer based and manual case information such as dates set by the judge, prosecuting attorneys and other attorneys or calendar dates resulting from court orders and statutes. The function also requires assembling all documents from case files and organizing them together with forms, applications, motions and other pleadings to be presented in court. These are required to be in proper sequence and format according to the judge"s preferences. Serving as courtroom clerk.
This includes such in-court tasks as furnishing the judge with documents in proper sequence; receiving, marking and safekeeping exhibits and documents presented in court; taking minutes of court proceedings; and marking future calendar dates for docketing cases according to court orders. Performing administrative support services in the District Court office.
These services include processing courtroom exhibits and documents after trials or hearings according to court orders and involves such tasks as preparing notices to parties of court orders and future appearance dates, entering data into computerized records and preparing documents for case files. Administrative tasks also may include: accepting and accounting for fines; preparing such documents as arraignment and sentencing papers; reviewing case files to determine if sentencing conditions have been met; personal and telephone assistance to attorneys and citizens such as providing appropriate and authorized information on pending matters and filing procedures; assisting attorneys and pro se parties with filing of documents for legal proceedings. Education, Experience, and Licensing
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Any combination of education and experience may be substituted as long as it provides the desired skills, knowledge and abilities to perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required
Minimum 18 years of age
High school diploma or GED
Office administrative experience: including word processing, data entry, file preparation /management, basic bookkeeping, and safekeeping of confidential information
Must have strong computer skills in Microsoft Word, Excel, Outlook, etc.,
Must be comfortable working in an office & court room environment
Ability to be flexible and adapt to last minute assignment changes & constant interruptions
Ability to develop and maintain effective working relationships with employees & judges
Must have experience working in a fast-paced office environment
Able to multitask and/or adapt to a variety of work assignments
Appropriate public service in person and by telephone
Valid Driver"s License with proof of automobile insurance
Background Check: Must have an acceptable background record
Driving Abstract: Must have an acceptable driving record Preferred
Experience with JIS or DOS based systems
Two years office experience in a field closely related to the judicial or legal practice
Experience with preparation of documents, reports, or formal correspondence
Working Conditions and Physical Requirements
Work is performed in an office setting and in courtrooms involving personal contact with the public, judges, attorneys, and others. May require travel to remote court locations. Most of the work is performed while sitting. Although courtroom work may involve the presence of accused or convicted persons, the threat of harm is minimal. The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, sit, write, hear, speak and lift up to 50 lbs. of unequal weight. Specific vision abilities required by this job include close and distance vision, peripheral, depth perception. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other
This position is represented by the Grant County Public Employees" Association (GCPEA) and a member of the District Court bargaining unit.
Grant County offers a competitive benefits package to include:
Health Insurance: Medical, Dental, Vision
Leave: Vacation, Sick, Paid Holidays
Retirement through Department of Retirement Systems (DRS)
Life and AD&D Insurance
Flexible Spending Account
Supplemental Retirement/Deferred Compensation
Supplemental Life & AD&D, LTD Insurance
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.
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