Remote Administrative Assistant

Remote Part Time Admin Assistant for Psychology Group Practice

If you are a superbly organized self-starter, this is a great position for you!

Administrative experience is a plus but is absolutely not required. We've had successful employees with no job experience, retail experience, restaurant experience, other non related experience, college students, high school students, and others in the work force. You must, however, be able to learn quickly and work independently. Although these are part time hours, the job itself is demanding and requires someone who can juggle many items at once.

This is a great opportunity to gain experience and may lead to a great letter of recommendation. You will gain experience in managing client referrals, event planning, human resources, basic accounting and marketing. If you are interested in a career in clinical psychology, this position will give you insight into the business side of the profession, access to trainings and professional connections to therapists in the Bay Area.

The strongest candidates will be interested in working with us for at least one year.

You would be supporting our director's practice as well as the group practice with 15 therapists.

You will be working remotely throughout the week, but we used to have Admin come to the office on Fridays from 10-1pm, although this may change after COVID, so if you are not local, please still apply.

To apply, please send your resume and a cover letter with a brief explanation of how you meet the following requirements. Those who do not include information about the 8 questions/statements below will not be considered:

Requirements:

1. Available for 10 - 20 hours per week - times/days could be flexible if taking classes or having other scheduling needs. Weekends are not required, but if you are available for a few hours on the weekend, that is a bonus and should be mentioned when you apply. Some weekend time helps us respond to referrals quickly and our director sees patients all week, so catches up on admin tasks on the weekend.

2. Have Mac experience and if you own a Mac laptop, even better.

3. Ability to keep many tasks well organized and scheduled to meet deadlines without errors. Nothing slips past you!

4. Strong computer skills. Please highlight your level of knowledge of Excel, Word, Constant Contact, Google Drive, Zoom, Slack. You are not required to know any of the programs before you begin, but you must be computer savvy and comfortable learning them quickly.

5. Strong written and verbal communication skills.

6. Willing to use your own car and cell phone occasionally (driving is minimal and mileage is reimbursed).

7. Comfortable working alone and learning independently.

8. Right now, one of the positions we are seeking to fill has half of the focus on our marketing (e.g., updating websites, analyzing data of referrals and conversion rates, creating online ads through Google Ads and Facebook). Please let us know any experience in this area.

Job Type: Part-time

Pay: $16.50 - $17.50 per hour

Benefits:

• Flexible Schedule
• Paid Time Off

Schedule:

• Monday to Friday

COVID-19 considerations:
This job is remote, so employees can work from home.

Experience:

• Administrative: 1 year (Preferred)
• Marketing: 1 year (Preferred)

Education:

• High school or equivalent (Preferred)

Hours per week:

• 10-19
• 20-29

Typical start time:

• 9AM

Typical end time:

• 5PM

Setting:

• Other

Ergonomic Workspace:

• No

Administrative Duties:

• Scheduling
• Running errands
• Stocking supplies
• Sorting and sending mail
• Answering and routing phone calls
• Managing social media

Financial Duties:

• Expense reports
• Processing payments
• Billing
• Purchasing

This Job Is:

• Open to applicants who do not have a college diploma

Benefit Conditions:

• Waiting period may apply

Work Remotely:

• Yes