Position Summary:
This position will provide specialized functions for the USF Health College of Pharmacy, Graduate Programs. This position will perform a variety of academic functions to support the office and clerical functions of the program, students, and faculty.
Special Skills/Training: Excellent customer service, communication, and organizational skills; ability to work independently and as a team player. Knowledge in graduate Banner systems, Registrar's Reporting System, Canvas, Respondus Lockdown Browser, various social media accounts, and other USF systems.
- Responsible for the creation and entering of course information/corrections into BANNER/OASIS for the College of Pharmacy, Graduate Program courses. Coordinate space requirements, classroom logistics, and panopto requests to ensure seamless delivery of instruction. Provides support for instruction through canvas administration of Graduate Program course syllabi, class materials, exams, course evaluations, and course inventory.
- Supports students' academic progression through processing course permits, creation of student files, and managing all administrative requirements of Master Thesis.
- Creates informational materials and other promotional flyers/handouts for students and faculty (i.e. course flyers, other various course schedules).
- Assist in cultivating the social media presence of College of Pharmacy, Graduate Programs on a variety of social media platforms (i.e. Facebook, Twitter, Instagram).
- Assist with the planning and delivery of Office of Graduate programs events (i.e. orientation, informational sessions, coffee and conversations series, faculty/staff retreat). Serves as the Office of Graduate Programs Student Organization (NANO) Advisor and assists in event planning for the organization.
- Provides administrative support to the Office of Graduate Programs Curriculum Committee.
- Performs other administrative duties as assigned in support of the academic mission of the College of Pharmacy, Graduate Programs Office.
Education/Experience
Education Level: Education Level
Minimum Qualifications: This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Working at USF
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.
Compliance and Federal Notices
This position may be subject to a Level 1 or Level 2 criminal background check.
FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.
Applicants have rights under Federal Employment Laws:
Family and Medical Leave Act (FMLA)
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
