ACCOUNTING CLERK
Department: Accounting
Reports to: CEO of Business Operations
Division: Hybrid/Remote
Classification: Hourly/Nonexempt/Full-time
JOB SUMMARY :
Computes, classifies, records, verifies, and processes numerical data to maintain accounting records. Facilitates customer invoices and vendor payables, and supports the Accounting Team with general clerical duties, including minor administrative and business details.
ESSENTIAL FUNCTIONS
- Assists with sorting and entering accounts receivable transactions and invoice mailings
- Provides Milsoft’s ACH/EFT information to customers and assists with entering accounts receivable ACH/EFT and paper check payments in Milsoft’s accounting software
- Prepares and makes daily bank deposits
- Assists with creating accounts receivable invoices and mails monthly invoices to customers
- Works with customers to resolve outstanding accounts
- Assists with updating customer and vendor account information in Milsoft’s accounting software and CRM system daily to ensure information is accurate and up to date
- Records customer support, subscription, and other cancellations for reporting purposes
- Prepares W-9s for customers and requests W-9s from vendors
- Requests and stores Customer Tax Exemption Certificates as necessary
- Assists with reporting and paying individual state sales and use taxes
- Assists with variable data reporting
- Assists with monthly credit card reconciliation
- Maintains consistent and professional attendance, appearance, and punctuality, and adheres to health and safety standards
- Upholds, safeguards, and promotes Milsoft’s values and philosophy relating particularly to ethics, integrity, and corporate responsibility
- Other related duties may be necessary and assigned from time to time, and will not change the scope of the job
QUALIFICATIONS
- Bachelor's degree is preferred, and/or at least five years of related experience and/or training
- Must exhibit a high level of trustworthiness and be able to maintain confidentiality
- Superior organizational skills with high attention to detail and accuracy
- Must possess good citizenship traits when dealing with customers and co-workers
- Excellent verbal and written communication skills are a must
- Must possess superb teamwork skills and be able to navigate diverse personalities successfully
- Basic computer skills are required. Knowledge of QuickBooks is desirable
Updated: 07/2025
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