Job Title: Accounts Payable Specialist
Location: Tacoma, WA
Job Type: Full-Time
Department: Civil Engineering / Land Development
Reports To: Principals
About the Company
Apex Engineering is a well-established civil engineering firm delivering comprehensive infrastructure and land development solutions across public and private sectors. We specialize in transforming communities through innovative, sustainable engineering and collaborative project delivery. Our team is passionate about technical excellence, client service, and community impact.
Job Summary
We are seeking a detail-oriented and motivated Accounts Payable Specialist to join our accounting team. This role not only manages the full accounts payable process but also provides support to the Accounting Manager in a variety of accounting and billing functions. The ideal candidate is eager to grow within the accounting field and contribute to the efficiency and accuracy of our financial operations. This is a flexible position with the potential to work 30 to 40 hours per week.
Key Responsibilities:
- Process company invoices, apply appropriate general ledger (GL) coding, and enter accounts payable vouchers into accounting software
- Execute weekly accounts payable check runs
- Review, process, and pay employee expense reports
- Reconcile company credit card statements and allocate expenses to proper GL accounts
- Monitor daily cash flow by tracking payments and deposits; reconcile bank accounts
- Prepare and file quarterly and annual excise tax returns
- Collect W-9 forms and set up new vendor accounts
- Generate and distribute annual 1099 forms
- Act as the primary liaison with vendors regarding invoice and payment inquiries
- Support billing processes and assist with other accounting functions as needed
- Provide backup support for administrative tasks, including answering phone calls
Qualifications:
- Accounts payable experience using accounting software (experience with Deltek a plus but not required).
- Strong attention to detail and organizational skills
- Working knowledge of accounting software and Microsoft Office, especially Excel
- Ability to manage multiple tasks and meet deadlines
- Excellent communication and interpersonal skills
Preferred Attributes
- Strong communication skills
- Ability to maintain confidentiality and work with sensitive information
What We Offer:
- Competitive wage
- Comprehensive benefits package including medical, dental, vision, and 401(k)
- Discretionary company-matched 401(k) plan
- Flexible scheduling
- Collaborative team culture that values innovation, integrity, and impact
Job Type: Full-time with Part-time option
Benefits:
- 401(k)
- Discretionary 401(k) matching
- 100% employer paid health, dental, and vision insurance (80% employer paid for dependents)
- Employee assistance program
- Life insurance
- Flexible schedule
- Paid time off
Schedule:
- 8 hour shift
Experience:
- Accounts payable
Ability to Commute:
- Tacoma, WA 98409 (Required)
Work Location: In person
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Expected hours: 30 – 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Ability to Commute:
- Tacoma, WA 98409 (Required)
Ability to Relocate:
- Tacoma, WA 98409: Relocate before starting work (Required)
Work Location: In person
