JOB SUMMARY
The Accounts Payable (A/P) Specialist will be responsible for a range of general accounting support tasks with primary responsibility for all work associated with processing accounts payable, expense reimbursements and other funds disbursements. The A/P Specialist will work with both staff and vendors to facilitate purchasing and approval processes and to ensure all payments are properly documented, approved and paid in a timely manner. To be successful, the A/P Specialist must be unusually detail oriented, accurate and able to work both independently and as a member of the accounting team. Excellent communication and customer service skills are essential to this role.
ESSENTIAL RESPONSIBILITIES
- Receives, reviews and processes invoices
- Routes invoices to approvers and monitors approval workflow
- Correctly codes invoices, vouchers, expense reports and check requests for payment
- Accurately enters A/P items and appropriate documentation into accounting system
- Prepares weekly batches of checks and ACH transactions for review and distribution
- Maintains vendor files and communicates as needed via phone or email
- Investigates and resolves problems associated with invoices, payments, credits and billing statements
- Reviews, researches and resolves internal and external inquiries regarding account status and payment allocations.
- Ensures tax exempt status is properly documented and recognized by vendors, verifying tax is treated appropriately
- Maintains master contracts portal, updating as new contracts are executed and maintenance of related index
- Serves as support for Grants Accounting Manager with regards to maintaining grants documentation for all grants, Federal, State or private
- Files, maintains and distributes accounting document, records and reports
OTHER DUTIES AND FUNCTIONS
- Assist with monthly closings, account reconciliations and reports
- Code and post credit card transactions for multi-user online purchasing accounts
- Assist in the development of training, processes and procedures related to the improving the accounts payables function
- Perform other duties to support the Accounting Department
COMPETENCIES & SKILLS
- An Associates or Bachelor’s degree in Accounting or Business or five plus years applicable experience is preferred.
- A minimum of three years accounts payable or bookkeeping experience is required. Experience with Sage Intacct or similar accounting software and Microsoft Excel.
- Demonstrable customer service skills
- Demonstrate ability to think independently, apply analytical thinking and curiosity to daily tasks
WORK CONTEXT
- Work from home 2 out of 5 days per week on average.
- Work from the statewide office located at 1411 N. Roosevelt Ave in Indianapolis 3 out of 5 days per week, likely Monday, Tuesday, and Wednesday but subject to change.
- Be able to travel to and from events throughout the state as needed.
- The demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Stand, walk, sit
- Use hands and fingers to handle books, paper, technology
- Use computer and other electronic equipment and technology
- Speak and listen to others
- See and read
- Reach with hands and arms
- Stoop, kneel, crouch, or crawl
- Legally be eligible to work in the United States.
The statements contained herein describe the scope of the responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.
The statements contained herein describe the scope of the responsibility and essential functions of this position but should not be considered an all-inclusive list of work requirements.
Employment with Early Learning Indiana is contingent upon satisfactorily completing pre-employment requirements. Pre-employment screenings include, but are not limited to: criminal background and drug screenings. Employment with Early Learning Indiana is at-will.
ABOUT EARLY LEARNING INDIANA
Early Learning Indiana is a nonprofit organization on a mission to ensure children are empowered with essential skills to thrive in kindergarten and beyond. We practice what we teach by operating a network of premier, community-based schools – called Day Early Learning centers – where we advance the science of early education, invest in a new generation of teaching, and instill essential skills in over 1,000 children each day. Building on more than a century of experience, Early Learning Indiana also serves as a leading voice and advocate for the transformation of Indiana’s early learning landscape by addressing systemic barriers to access, affordability, and quality. Learn more about us at EarlyLearningIn.org.
Early Learning Indiana is an Equal Opportunity Employer. We provide Equal Employment Opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, age, disability, genetic information, sex, citizenship status, military status, marital status, amnesty, or other status protected by law.
