Introduction: Gallo Construction Corp is hiring a skilled Accounts Payable Specialist to support our growing accounting department. This role is essential to maintaining the financial integrity and operational flow of our company. The ideal candidate will be responsible for managing vendor invoicing, payment processing, and supporting the accounting team in accurate cost tracking across multiple construction projects. Prior construction industry experience is a significant plus, as this role requires familiarity with subcontractor AIA billing, lien waivers, and project-based cost coding.
Job Summary: The Accounts Payable Specialist is responsible for processing, tracking, and reconciling invoices and payments, maintaining accurate vendor records, and supporting the accounting department with routine financial tasks. This role works closely with project managers, field personnel, and vendors to ensure timely, accurate, and organized financial operations.
Primary Responsibilities:
- Process vendor invoices, ensuring proper matching with purchase orders and delivery receipts
- Maintain accurate and organized digital and physical AP records
- Reconcile vendor statements and resolve billing discrepancies in a timely manner
- Prepare weekly payment runs, including check, ACH, and credit card transactions
- Track and verify lien waivers and insurance certificates from subcontractors
- Collaborate with project managers to confirm cost coding and job-specific invoice allocations
- Assist with month-end closing procedures, including accruals and reporting
- Support the Director of Finance and other accounting staff with administrative and clerical tasks as needed
- Maintain confidentiality of financial data and vendor relationships
Other Responsibilities:
- Communicate professionally and promptly with vendors regarding payment status or documentation requests
- Monitor outstanding invoices and aged payables, and escalate issues as needed
- Support audits and year-end reporting through accurate recordkeeping
- Contribute to improving and documenting internal processes related to accounts payable
- Stay up to date on state and federal regulations regarding construction billing practices
Job Qualifications:
- 5+ years of experience in construction accounts payable
- Strong attention to detail and accuracy with numbers and documentation
- Experience using accounting software such as Timberline, Foundation, Procore or Sage a plus
- Proficient in Microsoft Excel, Outlook, and Word
- Excellent organizational and communication skills
- Ability to manage multiple priorities in a deadline-driven environment
Preferred Qualifications:
- Familiarity with certified payroll or prevailing wage documentation
- Associates or bachelor’s degree in Accounting, Business, or a related field
- Knowledge of project-based accounting and cost coding
- Experience working in a fast pace multi-project environment
Join our team as an Accounts Payable Specialist where your expertise will contribute significantly to our financial operations!
Job Type: Full-time
Pay: $28.00 - $32.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
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