Accounts Payable Specialist

Job Summary:

We are seeking a detail-oriented, reliable, and experienced Accounts Payable Specialist to join our fast-paced manufacturing environment. This role is responsible for the timely and accurate processing of vendor invoices, account reconciliations, and ensuring that all payments are made in accordance with company policies and procedures.

Key Responsibilities:

• Process high volume of vendor invoices, ensuring correct coding, approvals, and timely payment
• Match purchase orders, receiving documents, and invoices for 3-way match verification
• Resolve discrepancies with vendors and internal departments (purchasing, receiving, and production)
• Maintain accurate vendor files and respond to vendor inquiries promptly
• Prepare weekly check runs and ACH payments
• Monitor and maintain the A/P aging report, ensuring timely resolution of past due invoices
• Assist with month-end closing by preparing journal entries and account reconciliations
• Ensure compliance with company policies and tax regulations (e.g., sales/use tax, 1099 reporting)
• Support audits by providing requested documentation and explanations

Qualifications:

• 2+ years of experience in accounts payable, preferably in a manufacturing or high-volume environment
• Proficiency in accounting software (e.g., QuickBooks, NetSuite, SAP, or similar ERP systems)
• Strong Excel skills (sorting, filtering, vlookups, pivot tables)
• Excellent attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to work independently and manage multiple deadlines
• High school diploma or equivalent required; associate or bachelor’s degree in accounting a plus

Job Type: Full-time

Pay: $23.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Bradenton, FL 34203 (Required)

Ability to Relocate:

• Bradenton, FL 34203: Relocate before starting work (Required)

Work Location: In person