Accounts Receivable Accountant II

The Massachusetts League of Community Health Centers (League) was founded in 1972 as one of the country's first state Primary Care Associations (PCAs). Established under the same federal authorizing legislation as the health center program (Section 330 of the Public Health Service Act), PCAs are organized around a set of core functions and competencies that provide a framework for support and assistance to health centers and the communities they serve. The League is a non-profit 501(c)(3) organization registered as a public charity with the Secretary of the Commonwealth. It maintains a professional staff at its headquarters in Boston and its training center in Worcester.

Position Summary:

The Accounts Receivable Accountant II is a mid-level finance role responsible for the timely and accurate billing, collection, and recording of revenues, including grant reimbursements, membership dues, and program fees for the organization. This role ensures AR compliance with nonprofit accounting standards (GAAP), funder requirements, and internal controls. The AR Accountant II works independently and in collaboration with program staff, grant managers, and the finance team to ensure proper revenue recognition, improve collection processes, and provide key insights to support organizational decision-making.

Essential Functions: (The following is a list of essential functions, which may be subject to change at any time and without advance notice. Management may assign new duties, reassign existing duties, or eliminate a role. Responsibilities include but may not be limited to the following.)

This role requires a candidate who has the ability to:

Invoicing & Billing

• Prepare and issue accurate invoices provided by the Departments
• Track billing terms and deliverables for each funder or contract
• Coordinate with program leads to gather necessary documentation for billing

Revenue Recognition

• Record revenue in compliance with GAAP and funder restrictions
• Record all transactions in relation to deferred revenue and receivables
• Apply payments against open invoices accurately in Sage Intacct on weekly basis
• Reconcile accounts to ensure restricted and unrestricted revenue is appropriately recognized
• Collaborate with program teams to ensure compliance with contracts/agreements
• Work with the Controller on month-end revenue accruals and special projects as needed

Cash Receipts & Deposits

• Record incoming payments (ACH, checks, wires) weekly
• Work with development or membership teams to reconcile donor contributions
• Ensure the Administrative Office Manager deposits checks into the correct bank accounts
• Deposit checks or coordinate bank deposits when needed

AR Monitoring & Collections

• Monitor the AR aging report monthly and follow up on past-due balances
• Maintain detailed collection notes and escalate unresolved issues
• Provide updates to Controller on expected receivables

Reporting & Compliance

• Prepare monthly AR aging reports and dashboards to monitor collection trends for subledger reconciliations
• Provide recommendations for process improvement to enhance AR efficiency
• Maintain strong internal controls, ensure compliance with organizational policies including supporting documentation for all billings and deposits, and identify any discrepancies or risk exposures promptly
• Process the month-end close in a timely manner

Additional Duties

• Responsible for the month end close and the year-end close tasks related to AR
• Support annual audit by preparing AR schedules and documentation
• Assist in implementing process improvements or system upgrades (e.g., within Sage Intacct)
• Engage in cross-training and provide backup support for other finance functions as needed and directed
• Support the reconciliation and documentation needed for grant closeouts and reporting requirements
• Collaborate with other Department teams to resolve discrepancies and ensure the smooth payment cycle
• Additional/other duties as assigned

Competencies/Skills:

• Committed to the League mission of promoting population health, social justice and diversity, equity, inclusion and belonging (DEIB)
• Ability to communicate professionally, concisely and effectively (English written and verbal)
• Organized and detail oriented; ability to multi-task and reprioritize as necessary
• Ability to problem-solve effectively and efficiently
• Ability to assess, evaluate and advise on potential risk
• Ability to conduct critical thinking and perform technical data analysis to develop effective solutions
• Building and strengthening relationships with people from diverse backgrounds
• Active listening using verbal and non-verbal techniques
• Demonstrated proficiency with MS Office applications especially Word, Excel, and PowerPoint
• Up-to-date knowledge of business and information technology

Education/Experience:

• Bachelor's in Accounting, Finance, or related field
• Minimum of 3+ years hands-on experience in AR or nonprofit accounting experience required; experience working in a mid-level finance/accounting role preferred.
• Strong proficiency in Sage Intacct, Excel, and CRM/grant portals
Familiarity with nonprofit revenue recognition, fund accounting, and grant compliance

Requirements:

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. While performing the duties of this job, the employee is required to talk and hear regularly. The employee must be able to remain in a stationary position 80% of the time. The employee needs to move inside and outside the office to access file cabinets, office equipment, meet with community partners at different sites. The position requires occasionally lifting office products and supplies up to 50 pounds and traveling to various locations for meetings.

Physical Requirements:

Physical demands represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualification Requirements:

To perform this job successfully, an individual must adequately perform each essential function. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Massachusetts League of Community Health Centers is an equal opportunity employer committed to a workplace that reflects the diversity of the people of Massachusetts, including populations most impacted by health inequities.

It is the policy of the Massachusetts League of Community Health Centers to provide equal employment opportunity to all employees and applicants for employment without regard to race, sex, sexual orientation, gender identity or expression, color, creed, religion, national origin, age, disability, marital status, parental status, family medical history or genetic information, political affiliation, military service or any other non-merit based factor in accordance with all applicable laws, directives and regulations of federal, state and city entities.