Brennan Buick GMC is seeking an Administrative Assistant who is precise, highly organized, self-managed and collaborative. Our ideal candidate will demonstrate resilience and adaptability in the face of challenging situations, consistently following through to resolution.
Key Responsibilities:
- Prepare daily bank deposits for the previous Business Day
- Process daily account reconciliation for the previous Business Day
- Accurately review and post all vehicle purchase deals – ensuring all required documents are present and complete.
- Process Accounts Payables twice a month, or as directed.
- Assist in lien holder payoffs on our trade vehicles- as needed.
- Assist in weekly maintenance of our accounting schedules- as needed.
- Accurately process vehicle down-payments by cash, check, and card.
- Assist with Accounts Payable tasks including vendor contact, posting of payable invoices, filing, etc.
- Maintain our Petty Cash count with accuracy
- Process appropriate paperwork for in/out-of-state Dealer-Trades and Wholesales Deals.
- Provide Reception coverage- as needed.
Qualifications and Skills:
- Associate's degree in accounting or business management preferred
- Two years of professional accounting, or related administrative experience required.
- Proficient in MS Excel and/or Google Suite and Word required
- Proficient in data analysis with strong numerical aptitude and a high level of accuracy required
- Excellent oral and written communication skills required
- Excellent customer service skills required
- Self-motivated, dependable, and organized.
- Highly detailed with strong problem-solving skills required
- Must be collaborative but work well under limited supervision
Quality of Work Expected:
- Must have commitment to detail and accuracy
- Must be able to prioritize tasks effectively, manage multiple projects simultaneously, and demonstrate strong time management skills.
- Must be able to coordinate workload to meet monthly deadlines
- Must be professional and dependable
- Must be committed to providing service excellence
- Must use effective and positive communication with both colleagues and customers
- Must be adaptable to changing priorities
Position Hours:
8:00AM – 5:00PM
Note: This description is not an exhaustive list of all required position responsibilities, skills, and standards. Other duties, skills, and standards may be added. Leadership reserves the right to add or change the position requirements at any time.
Brennan Buick GMC is an equal opportunity employer that gives consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, age, sexual orientation, disability status, protected veteran status, or any other characteristic protected by federal, state, and local law.
Job Type: Full-time
Pay: $20.00 - $22.00 per hour
Schedule:
- Monday to Friday
- No weekends
Work Location: In person
