Administrative Assistant II

Administrative Assistant II

• Reception. Greet and orient visitors, answer and route phone calls, handle and secure deliveries.
• Provides administrative/secretarial support to Administrative Assistants, Fiscal Assistants, Center Director, and Associate Director and provides direct support to faculty, students, and management staff with special and routine documentation required by the center, department, college, university, state and federal entities, stakeholders, professional associations, donors and grantors, and colleagues.
• Handles bank transactions. Collects payments, performs deposits, and maintains proper transaction records and balances.
• Handles personnel issues including collecting necessary documentation from incoming faculty, staff, and students; completing all Human Resources, center, department, and university forms and documents for new hires; maintaining up to date faculty, staff, and student mailing lists and emergency contact information; handle all documentation for departing employees, including exit interview documents; maintains local personnel files.
• Creates and maintains unit filing systems or workflows.
• Complies with document maintenance requirements and properly disposes of obsolete documents.
• Drafts correspondence and reports such as vehicle usage reports, inventories, and others.
• Maintains general supply and facility inventory including office supplies, parking permits, toll passes. Interacts with vendors as needed.
• Coordinates events or special administrative projects.
• Other general office and clerical duties as needed.

$21.26/hr commensurate with education and experience

High school diploma or equivalent and four years of relevant experience.

The is a part-time position.

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.