InPwr, Inc. is looking for an Office Administrative Coordinator join our dynamic team!
We are an award-winning electrical design-build firm headquartered in Indianapolis, IN, with offices in Denver, CO, Los Angeles, CA, and Naples, FL. Named a 2019, 2022, 2023, and 2024 Top Places to Work, we believe in building it better, focus on complex opportunities, and taking the electrical design to the next level, with licenses in over forty states and projects across the nation.
We InPwr people through personal commitment, relentless dedication, and driving results together. Come Join our Team!
Skills and Requirements
- Must be 18 years or older.
- High School Diploma or GED
- Proven experience as an Administrative Coordinator, Executive Assistant, or similar role.
- Excellent organizational and time-management skills.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Discretion and confidentiality when handling sensitive information.
- Ability to multitask and adapt in a fast-paced environment.
- Professional attitude and appearance.
- Solid written and verbal communication skills.
- Ability to be resourceful and proactive when issues arise.
Benefits:
- Medical, Dental, Vision and Life Insurance 100% company paid for employees
- Paid vacation & holidays
- 401(k) company match
- 30-day paid sabbatical every 5 years of employment
- Stable employment with a growing company
- Highly competitive salary
Summary:
The administrative coordinator - office is responsible for overseeing and supporting daily office operations, ensuring smooth workflow, effective communication, and proper documentation across departments. You serve as a key point of contact for internal teams and external partners, managing office project schedules/events, supplies, and administrative processes efficiently.
Essential Functions:
Office Operations & Administrative Support
- Coordinate daily office routines and provide general administrative support across departments.
- Maintain office calendars, manage conference room bookings, and oversee the front TV slideshow.
- Order and manage office supplies, equipment, and kitchen inventory within budget, including monthly clean-outs and stock maintenance.
- Handle incoming and outgoing mail and UPS shipments, ensuring timely distribution and delivery.
- Maintain and update key card access records and support alarm system monitoring for warehouse access (ADT Control).
- Manage printer supplies and coordinate maintenance or service when needed.
- Support and manage regional office budget.
Meeting & Event Coordination
- Prepare, organize, and provide follow-up for meetings, including materials and catering arrangements.
- Coordinate monthly catering (lunch and breakfasts) and manage the monthly kitchen calendar for events and celebrations.
- Support team events such as birthday celebrations by arranging decorations, cakes, and cards.
Event Management
- Office liaison with event management for logistics and accommodations for regional office in connection with events or meetings.
New Hire & Employee Transitions Support
- Set up workstations for new hires, including IT setup and welcome packages.
- Greet new hires, provide office tours, assist with onboarding paperwork (e.g., I-9), and serve as a point of contact during initial weeks.
- Clean and reset cubicles or offices after employee departures and return equipment to HR.
Liaison & Communication
- Serve as a point of contact between the office and corporate or other internal teams.
- Review, prioritize, and respond to communications and correspondence as directed.
- Provide administrative support for special projects as assigned.
Safety & PPE Coordination
- Maintain PPE inventory and collaborate with the Safety team to ensure stock levels are adequate and up to date.
Working/ Environment/ Physical Demands to successfully perform the essential functions of this job. This is a stationary position that requires frequent sitting or standing, repetitive wrist motions, grasping, speaking, listening, close vision, color vision, and the ability to adjust focus. The employee must occasionally lift and/or move up to 15 pounds. Employees in this position must be physically able to efficiently perform the essential functions of the position.
EEO, Drug Free Workplace
Safety has always been our priority. Along with the usual protocols to protect our workforce, vendors, and business partners, we’ve implemented additional safety standards, specifically in response to minimizing the possibility of transmission of the COVID-19 virus. Along with CDC recommended guidelines associated with hand-sanitization and safe-distancing, we’ve established procedures to reduce exposure and susceptibility. These include providing personnel with appropriate PPE, limiting non-essential foot traffic, added cleaning protocols, and encouraging open lines of communication for feedback, questions, and concerns.
Employment contingent upon successful completion of background investigation and drug screening. Smoke-free workplace. Drug-free work environment according to Federal Law.
InPwr Inc is not currently hiring individuals for this position who now or in the future require sponsorship for employment visa status. Our hiring process includes drug & alcohol screening, E-verify, driving record, and background check. InPwr Inc. is an Equal Opportunity Employer and a Drug-Free Workplace Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Visit us at www.inpwrinc.com to apply online!
