Bright Light Medical Imaging is a physician-led, multi-location imaging center where professionals don’t just work—they belong. We foster a supportive, team-driven culture that feels like family, where every member is valued, respected, and empowered to grow. With cutting-edge technology, opportunities for advancement, and a workplace built on integrity and compassion, our team loves coming to work each day. Employees here aren’t just colleagues; they’re part of something bigger—a community that truly cares. If you’re looking for a career where your skills are valued, your contributions matter, and you feel at home, Bright Light is the place for you.
WHAT WE ARE LOOKING FOR:
Administrative Specialist ( Full-time)
Location: Onsite Arlington Heights
Days/Hours: Monday - Friday, 9:30 am - 6:00 pm
WHAT A TYPICAL DAY LOOKS LIKE:
- Greet patients professionally and courteously, both in person and on the phone
- Perform clerical and administrative duties while confidentially maintaining and protecting patient information by adhering to the HIPAA Privacy Rule
- Schedules meetings, coordinating location and attendees
- Assist with project work/account management
- Create physician portal, issuing and allowing access to medical records
- Assists with the workload to the medical records department
- Gather, log and organize phone data and statistics from inbound call center team members
- Manages and processes image uploads
- Backup to other departmental functions; patient scheduling, order processing, schedule coordination, email/chat communications
- Track, maintain and order facility supplies as needed
- Schedule and coordinate food for office breakfast and lunches
- Support management team with all other assigned tasks
- Perform all other duties as assigned
QUALITIES YOU SHOULD POSSESS:
- Solid, concise verbal and written communication skills
- Exhibits composure in busy, fast paced environment
- Possess exceptional typing skills with speed and accuracy
- Organized, with high level of coordination for multiple tasks
- Work effectively with cross-function teams to achieve shared objectives
- Adaptable to adjustments in project requirements and unexpected changes
- Flexibility to adapt quickly to any disruptions or changes in the day
- Ability to be resourceful and take initiative making independent decisions when issues arise
- Multitasking and time management skills, with ability to prioritize tasks
EDUCATION, EXPERIENCE & REQUIREMENTS:
- Associates degree (or equivalent) in relevant field, preferred
- Proven success in business setting, working with all levels of management
- Relevant prior experience favored working in medical/office setting
- Prior data entry/word processing experience
- Proficiency in Microsoft Office Suites (emphasis on Word, Excel)
BENEFITS & PERKS:
- Competitive pay and growth opportunities
- Paid on-site training
- 401(k) with company match, when eligible
- Multiple private health insurance options
- Paid time off plus designated holidays
- Annual uniform allowance
- Quarterly appreciation breakfast/Lunch
