Administrative Support Assistant/Solid Waste Specialist

Benefits:

• 401(k)
• Health insurance
• Wellness resources

Closes: 8/12/2025

Administrative Support Assistant/Solid Waste Specialist

Reports to: EPD Manager

Salary (Grade): $20.62 (G15-E)

Status: Reg. Full-Time (Non-Exempt)

Location: Environmental Protection Department, Winnebago, NE 68071

Job Purpose & Position Overview:
The Administrative Support Assistant / Solid Waste Specialist plays a dual role in supporting the Environmental Protection Department (EPD) through both office-based administrative functions and coordination of solid waste and recycling services. This position ensures timely processing of programmatic documents, assists with reporting and communication between EPD and Tribal Administration, and leads the department’s recycling and clean-up initiatives. The position requires a balance of administrative organization, field coordination, and community engagement.

Specific Job Duties/Responsibilities:
Administrative Support

• Demonstrate the Winnebago Tribe’s core mission, vision, and values.
• Provide daily administrative assistance to all EPD programs and staff.
• Assist with creating, processing, and tracking purchase orders, invoices, travel authorizations, and other financial documents.
• Collect and distribute EPD mail; maintain organized filing systems (physical and digital).
• Serve as a liaison between EPD staff and Tribal Administration for processing grant applications, contracts, and procurement-related documents.
• Support timely submission of grant reports by collecting supporting documents and communicating due dates to program leads.
• Assist with formatting and producing outreach materials, public reports, and communication content.
• Gain working knowledge of environmental sampling and data collection through mentorship from program staff.
• Attend meetings, take minutes, and assist in preparing agendas or presentations when needed.

Solid Waste & Recycling

• Coordinate and operate the Tribe’s Solid Waste and Recycling Program, including collection of recyclable materials from participating office buildings and transporting them to designated recycling centers.
• Track and report volumes of recyclable materials removed from the waste stream.
• Plan, organize, and lead two annual community clean-up events (spring and fall), including advertising, logistics, and volunteer coordination.
• Develop and distribute educational materials on recycling, hazardous household waste, and environmental sustainability.
• Conduct outreach activities to encourage community engagement in waste reduction and recycling.
• Maintain inventory of recycling supplies and related equipment, reporting needs to the EPD Manager.
• Ensure compliance with administrative and programmatic requirements from Tribal Administration and funding agencies (including EPA GAP reporting).
• Monitor solid waste-related documentation for quality, consistency, and timely submission to federal partners.
• The duties listed are only an illustration of various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment.

Required Qualifications/Skills:

• High School diploma or GED required.
• Must possess a valid driver’s license and meet driver’s eligibility guidelines for tribal insurance.
• Must be willing to travel if necessary.
• Must be able to work independently and achieve results.

Supervisory Responsibilities:

• N/A

Training Requirements:

• Must be willing to attend meetings and training as requested.

Physical Requirements:

• Normal to light office work which includes the ability to lift up to 50 lbs.
• Regularly required to walk, stand, and sit for extended periods of time and use hands to operate computer keyboard, phone, and various office equipment.
• While performing daily duties, the employee is regularly required to talk and listen.

Mental Requirements:

• Reading, writing, calculating
• Above average social interaction skills
• Reasoning/Analysis
• Ability to work as part of a team and/or with minimal to no supervision.

Language Requirements:

• Must possess the ability to read, write, and speak the English language fluently.
• Must be able to continually and effectively employ professional verbal and written communications skills.

Certificates, Licenses & registrations:

• All applicants will comply with 45 CFR 1301, Subpart D, Section 1301.31, C and D, which require all prospective employees to sign a declaration prior to employment regarding all arrests and convictions of child abuse or violent felonies and to comply with PL 101-630 and PL 101-637 regarding criminal records check.

HOW TO APPLY:

• Submit an application at www.winnebagotribe.com A resume, cover letter, and two (2) letters of recommendation are required. Applications submitted after the closing date or without proper documents will not be considered.
• If claiming Native American or Veteran preference, please include pertinent documentation.
• Call Human Resources at 402-878-2272 for further information.

As provided by Federal Law, all qualified Native American applicants shall receive preference over Non-Native American applicants. In the absence of qualified Native American applicants, consideration will be given to all other applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, veteran status, genetic information, disability or any other reason prohibited by law in provision of employment opportunities and benefits.