Administrative Support Specialist and Event Coordinator
Department: Mission Advancement
About Us: We, the Sisters of St. Benedict of Ferdinand, Indiana, are monastic women seeking God through the Benedictine tradition of community life, prayer, hospitality, and service to others. By our life and work, we commit ourselves to be a presence of peace as we join our sisters and brothers in the common search for God.
This full-time, hourly, on-site position at the Sisters of St. Benedict monastery in Ferdinand, IN, is a vital part of the Mission Advancement team. We have an upbeat, positive and fast-paced atmosphere that needs someone who can work at a quick pace, keep up with ongoing tasks and offer encouragement and support to the team as needed.
Position Summary: We are looking for a proactive, creative, problem-solver with a get-things-done attitude. As a vital part of the major gifts team, the right applicant will be assisting with administrative duties, including, but not limited to: reporting, correspondence, coordination of calendars, preparing reports, organizing special activities and events.
Responsibilities (Administrative Support Specialist):
- Creates and proofreads correspondence
- Schedules meetings, prepares agendas and meeting materials.
- Captures key notes and actions in various meetings.
- Organizes and maintains files, both hard copy and electronically (as appropriate).
- Maintains committee lists.
- Inputs, closes and updates actions and notes in the database.
- Directs phone calls and visitors to appropriate staff.
- Analyzes data, summarizes lists and information and creates reports for leadership.
- Coordinates materials for donor visits.
- Assist human resources in onboarding all new hires in the department.
Responsibilities (Event Coordinator):
- Manages calendar of all current events and their due dates and prepares needed materials for event committee meetings.
- Performs research on new prospects for events and pulls address lists for event invitations.
- Assists with or coordinates events as needed, event details, set up, planning, etc.
- Prepares reports on results of events and records information into the database.
- Acts as a resource for special projects as directed
Additional Duties and Responsibilities:
- Assists annual fund staff when needed.
- Performs other duties as assigned.
Knowledge Requirements: Requires strong organizational skills, knowledge of administrative practices, policies and procedures. Possesses good computer skills – is proficient in the use of Microsoft Word, Microsoft Excel, Access, and has knowledge of PowerPoint. Previous experience with database donor software is a plus. The applicant needs good interpersonal skills, excellent verbal and written communication skills along with exceptional attention to detail.
Job Related Experience: Prefer an associate’s degree or certification/licensing in administrative functions and over one year comparable experience.
Physical Demands: Job is physically comfortable; individual is normally seated and has discretion about walking, standing, etc. Individual may occasionally lift very lightweight objects.
What do we bring to the table? Benefits include accumulating PTO hours that roll over each year, healthcare, dental, vision and life insurance, HSA benefits, 403B retirement plan, paid holidays, discounts at various entities, and more!
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed. Employee may be required to perform tasks other than those specifically presented in this document.
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