Admissions Coordinator
Atlas Immersion Academy
Location: Portland Metro Area, multisite
Schedule: Full-time, occasional evenings/weekends for events
Pay: $48,000 - $50,000 annually, plus quarterly performance bonuses
Drive Growth at Atlas Immersion Academy!
Atlas Immersion Academy is seeking a strategic and relationship-focused Admissions Coordinator to lead our enrollment growth across all campuses. If you thrive in a data-driven environment while building authentic connections with families, this is the perfect opportunity to make a significant impact in early childhood education.
You'll manage the complete admissions pipeline—from initial inquiry to successful enrollment—while focusing on family retention and satisfaction. This role combines CRM management, sales excellence, data analysis, and event coordination to meet our enrollment targets consistently.
What You'll Do:
- Admissions Pipeline Management (30%): Master our CRM system, advance prospects through the enrollment funnel, and ensure 24-hour response times to all inquiries
- Paperwork & Administration (25%): Manage all enrollment documentation through Brightwheel, ensure compliance, and coordinate special program admissions
- Data Analysis & Planning (15%): Maintain FTE spreadsheets, analyze enrollment gaps, optimize marketing spend, and generate performance reports
- Direct Sales & Retention (20%): Conduct high-stakes enrollment meetings, manage exit surveys, implement retention strategies, and partner on enrollment events
- Administrative Support (10%): Provide campus coverage and operational support when needed
We're looking for people who have…
- Bachelor's degree in Business, Marketing, Education, or related field
- Minimum 3 years of experience in admissions management, sales, or educational administration
- Advanced CRM proficiency (ChildcareCRM preferred) and expert Excel/Google Sheets skills
- Experience with document management and digital marketing platforms
- Proven track record in data analysis and pipeline management
- Natural sales ability combined with genuine care for families
- Excellent communication skills and legal right to work in the U.S.
It would be amazing if you also…
- Have childcare or educational institution experience
- Are familiar with Brightwheel or similar platforms
- Have event planning or community outreach experience
- Can see the big picture while managing detailed tasks
Success Metrics:
- Meet monthly enrollment goals across all campuses
- Maintain 24-hour response time (100% rate)
- Achieve 95% on-time paperwork completion and 85%+ family retention
- Improve cost-per-enrollment by 10% annually
What We Offer:
- Competitive Salary: $48,000-$50,000 + performance bonuses
- Comprehensive Benefits: Health, dental, vision insurance, retirement plan with match
- Work-Life Balance: PTO, paid holidays (including your birthday!)
- Professional Growth: Development opportunities and continuing education support
- Family Perks: Employee childcare discount
Our Values:
At Atlas, we embody Healthy Relationships, Professionalism, Safety, Growth Mindset, Dedication, Force For Good, and Integrity in everything we do. Visit our website to learn more about what we stand for!
Apply Today!
Ready to drive growth while making a difference in families' lives? Send your resume today, and we will be in touch soon! We look forward to hearing from you!
Atlas Immersion Academy is an equal opportunity employer committed to creating an inclusive environment for all employees.
