Buyer

ESSENTIAL FUNCTIONS
The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Reviews and corrects requisition specifications so bidders have a clear and accurate understanding of the needed products or services.
• Contacts vendors, obtains price quotes, orders needed items from vendors with the lowest price and meet specifications, and explains public procurement procedures.
• Prepares invitations to vendors to bid on equipment, supplies, products or services.
• Conducts pre-bid conferences, explains bid specifications and bid procedures to vendors to clarify what products and services are needed, and presides over public bid openings.
• Analyzes and tabulates bid results, and evaluates and reviews the bid recommendations to ensure bids are awarded to the lowest priced vendors meeting bid specifications.
• Maintains price contracts, updates and processes price change requests, and rebids expiring contracts.
• Requests and reviews lease, rental and maintenance agreements.
• Confirms purchase orders, contracts, quality of products and services, and goods are delivered on the specified delivery date.
• Inspects and tests new products, and attends vendor product demonstrations and product expositions.
• Clarifies bid specifications and verifies funds have been allocated in the budget.
• Collects statistical data, prepares and submits reports on department activity and operations, completes special projects, and prepares correspondence to vendors and departments.
• Performs related work as assigned.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

• Bachelor’s Degree in Finance, Business or Public Administration or related discipline.
• One (1) year of equipment, supplies, services or commodities purchasing or buying experience or an equivalent combination of education, training and experience.

PHYSICAL DEMANDS
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

UNAVOIDABLE HAZARDS (WORK ENVIRONMENT)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• None.

AMERICANS WITH DISABILITIES ACT COMPLIANCE

Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

STANDARD CLAUSES

May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.
This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

ESSENTIAL SAFETY FUNCTIONS

It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.
Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.

Full Time Regular

Part Time – 17.5 to 25 Hours Per Week

Part Time – Less Than 17.5 Hours Per Week

Temporary Positions

Interns