We are currently seeking a candidate interested in the position of Conference Planner, Research & Advisory. The Research & Advisory (R&A) Conferences team develops and coordinates 600+ virtual and 40+ in-person meetings on average throughout the year.
The Conference Planner is responsible for planning and execution, registration and capacity management, delivery coordination and communication for virtual and in-person meetings. This individual serves as a liaison to internal partners across several business units and external vendors, as well as participates in project work to create better efficiency and value in the meeting services offered.
The Conference Planner position provides broad exposure to relationship building, vendor management, conference technologies, training and project management, and problem-solving skills.
This position would suit an ambitious professional looking to further develop their meeting planning skills and drive project-specific tasks at a professional services company. Demonstrating superior poise and grace under pressure, the ideal candidate has excellent time management skills, is detail oriented, is agile in a fast paced, changing environment and maintaining flexibility in their day-to-day workflow.
What you will do:
- Manage the operational delivery of virtual meetings from start to finish including; registration set-up and management, coordination with internal stakeholders on delivery specifications, and day-of execution.
- Responsible for all aspects of in-person logistical conference planning, including, but not limited to, meeting space, catering, A/V, special event activities, vendor management, on-site execution and financial closeout.
- Train program partners on conference technology, conferences processes and resources (registration and delivery technologies, registration protocols and online resources).
- Identify and create new ways to engage with our audiences virtually using feedback on previous conferences/meetings to continue to enhance the customer experience.
- Seek and determine new operational efficiencies to drive further scale across a large volume of virtual and in-person meetings.
- Perform special projects to further meeting/conference product and workflow.
What you will need:
- Bachelor’s degree preferred
- Minimum 1+ years relevant event experience
- Results-oriented drive and a solid work ethic
- Solid computer and analytical skills: proficiency Microsoft Office Suite (particularly Outlook, Word and Excel) and virtual conference delivery platforms (Webex and Zoom) preferred
- Proven experience working and communicating with senior executives
- Project management experience on detailed programs with multiple variables and dependencies
- 30% Domestic and International Travel Required to both R&A Conferences as well as Destination, Gartner C-Level Communities (GCC), and Symposium Conferences
- Strong interpersonal and relationship building skills especially with senior level professionals, cross-functionally and with vendor partners
- Creative, innovative and strategic thinker with a strong attention to detail
- Motivated team player with desire to learn and grow
- Excellent written/oral communication and presentations skills
- Effective problem solving, time management and organization skills
- Demonstrated ability to adapt, implement and manage change and strive for continuous improvement
- Ability to work well in ambiguous situations with little information or direction across multiple region
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Who are we?
At Gartner, Inc. (NYSE:IT), we guide the leaders who shape the world.
Our mission relies on expert analysis and bold ideas to deliver actionable, objective insight, helping enterprise leaders and their teams succeed with their mission-critical priorities.
Since our founding in 1979, we’ve grown to more than 21,000 associates globally who support ~14,000 client enterprises in ~90 countries and territories. We do important, interesting and substantive work that matters. That’s why we hire associates with the intellectual curiosity, energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.
What makes Gartner a great place to work?
Our sustained success creates limitless opportunities for you to grow professionally and flourish personally. We have a vast, virtually untapped market potential ahead of us, providing you with an exciting trajectory long into the future. How far you go is driven by your passion and performance.
We hire remarkable people who collaborate and win as a team. Together, our singular, unifying goal is to deliver results for our clients.
Our teams are inclusive and composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations.
We invest in great leaders who bring out the best in you and the company, enabling us to multiply our impact and results. This is why, year after year, we are recognized worldwide as a great place to work .
What do we offer?
Gartner offers world-class benefits, highly competitive compensation and disproportionate rewards for top performers.
In our hybrid work environment, we provide the flexibility and support for you to thrive — working virtually when it's productive to do so and getting together with colleagues in a vibrant community that is purposeful, engaging and inspiring.
Ready to grow your career with Gartner? Join us.
Gartner believes in fair and equitable pay. A reasonable estimate of the base salary range for this role is 49,000 USD - 75,000 USD. Please note that actual salaries may vary within the range, or be above or below the range, based on factors including, but not limited to, education, training, experience, professional achievement, business need, and location. In addition to base salary, employees will participate in either an annual bonus plan based on company and individual performance, or a role-based, uncapped sales incentive plan. Our talent acquisition team will provide the specific opportunity on our bonus or incentive programs to eligible candidates. We also offer market leading benefit programs including generous PTO, a 401k match up to $7,200 per year, the opportunity to purchase company stock at a discount, and more.
The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to seek to advance the principles of equal employment opportunity.
Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career webpage as a result of your disability. You may request reasonable accommodations by calling Human Resources at +1 (203) 964-0096 or by sending an email to [email protected] .
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