Contract Compliance and Database Administrator

About Cultivate Initiatives

We collectively work alongside those who have been marginalized and underserved to empower individuals and communities through an inclusive range of services and support in East Portland. We build communities from the inside out through community engagement and action, workforce development, housing, and sheltering.

Position Overview

Cultivate Initiatives is seeking a highly motivated and experienced Database Manager to oversee the organization's critical databases including ServicePoint HMIS, Apricot 360, and others. The Database Manager will play a pivotal role in maintaining data integrity, optimizing database performance, generating accurate reports, establishing data management procedures, ensuring compliance with all government contract reporting requirements, and collaborating with various departments to ensure seamless data operations. Additionally, this role will involve supporting the Director of IT in various IT-related tasks, including account administration and IT project coordination.

Compensation/Benefits

• Starting salary $55k – $63k per year based on experience.
• Comprehensive benefits package including health, dental, and retirement plans.
• Opportunity to make a meaningful impact by contributing to the success of a non-profit organization.
• Collaborative and inclusive work environment that values diversity and professional growth.

Accountability

Accountable to the Director of IT & Facilities

Duties/Responsibilities

Database Management

• Administer and maintain the organization's databases, ensuring data accuracy, security, and integrity.
• Regularly monitor and optimize database performance to enhance system efficiency and responsiveness.
• Collaborate with end-users and stakeholders to understand data requirements and implement effective database solutions.
• Troubleshoot and resolve database-related issues promptly, ensuring minimal downtime.

Contract Compliance

• Maintain an understanding of government contract data reporting requirements
• Perform regular inspections and appraisals of data collection and entry processes to ensure effective contract compliance, identify potential gaps in compliance procedures, and apply appropriate measures to correct instances of non-compliance.
• Monitor processes to identify and resolve risks associated with non-compliance

Data Integrity and Reporting

• Create, update, and maintain accurate and consistent data records within databases.
• Generate and distribute regular and ad-hoc reports, providing insights to support decision-making processes.
• Implement data quality checks and validation procedures to ensure reliable and accurate data.

Process Development and Documentation

• Develop and document database management procedures, data entry protocols, and best practices.
• Establish guidelines for data standardization, naming conventions, and data governance.

Collaboration and Training

• Collaborate with cross-functional teams to understand their data needs and provide database-related support.
• Train staff members on proper data entry and usage to maintain data quality and consistency.

IT Support and Collaboration

• Assist the Director of IT in managing IT-related tasks and projects, including account administration and access control.
• Collaborate with IT team members to ensure a smooth integration between database systems and other IT infrastructure.

Qualifications

• Strong understanding of data management principles, including data security, integrity, and quality.
• Excellent analytical and problem-solving skills to troubleshoot and resolve database issues.
• Strong communication skills to collaborate effectively with diverse teams and convey technical concepts to non-technical stakeholders.
• Detail-oriented mindset with the ability to manage and document processes.
• Prior experience in non-profit or social service settings is a plus.
• Experience in IT support and project coordination is desirable.

Preferred Skills

• Bachelor's degree in Computer Science, Information Technology, or related field (or equivalent experience).
• Proven experience (3+ years) in managing and administering complex databases, including hands-on experience with systems like ServicePoint HMIS, Apricot 360, and organizational databases.

How to apply:
Please submit a cover letter and resume electronically through the Get Involved, Job Opportunities link on our website.

The position is open until filled. Applications received by August 1, 2025, will receive priority consideration. If a suitable candidate is found during that screening, later applications will not be considered. We look forward to speaking with you!

CI is committed to maintaining a safe and secure work environment for employees and neighbors. As part of our hiring process, we conduct criminal history checks for the top candidates of all recruitments and driving history checks for candidates of positions that require operating company vehicles. CI also conducts routine drug tests.

CI is an Equal Opportunity Employer. CI values a diverse, inclusive workforce and provides equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, vaccination status, or any other basis protected by federal, state, or local laws. If you require accommodation to apply, please contact Emily Hutsell at the following number or email.

Questions: [email protected] or (503) 719-6135