Description
The Department of Mental Health, Metro Boston Area Office is seeking a highly organized individual to assist the Office Support Specialist in providing support to the Core Services Department, which includes Environmental Services, Compliance, and Safety & Security. The student intern will gain an understanding of human service agencies and resources with added exposure to operations of both inpatient and outpatient mental health services. This is an excellent opportunity for a student interested in public health, safety, and administration to gain experience in a mission-driven environment.
Note: This position is 37.5 hours per week, 8:00 a.m. - 4:00 p.m., Monday – Friday; with Saturday and Sunday off.
Duties and Responsibilities (these duties are a general summary and not all inclusive):
- Assist with project-based tasks related to facility safety, environment of care, and security protocols.
- Attend building rounds as needed and take notes for coordination and follow-up of corrective actions based on round findings.
- Help maintain and update spreadsheets and departmental databases.
- Share responsibility of correspondence with fiscal department and vendors for requests for quotes, preparation of purchase orders, and proof of receipt.
- Perform data entry and reporting.
- Support office supply inventory and uniform inventory management, including tracking inventory levels, and assisting with ordering and restocking.
- Assist with researching and following up on incomplete paperwork and records received.
- Attend the area weekly risk meeting as required.
- Draft correspondence and inter-departmental communications.
- Provide general administrative support to the Office Support Specialist, including correspondence drafting, filing, organizing and digitizing records and other related tasks as needed.
Preferred Qualifications
- Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with SharePoint a plus.
- An understanding of HIPAA and PHI.
- Bilingual or multilingual fluency.
- Effective communication and interpersonal skills
- Strong written communication skills.
- Interest in public health, safety, and administration, or related fields preferred; interest or experience in security or behavioral and mental health is an additional asset.
Period of Service:
May 27, 2025 through August 29, 2025
Additional Information:
Benefits are unavailable with the exception of sick leave accruals.
All employees will be paid on a biweekly basis and must have direct deposit.
The salary for this position is $19.00 an hour. Hours: 8:00 a.m. to 4:00 p.m. Days Off: Saturday and Sunday
DMH Mission Statement:
The Department of Mental Health assures and provides access to services and supports to meet the mental health needs of individuals of all ages, enabling them to live, work and participate in their communities. The Department establishes standards to ensure effective and culturally competent care to promote recovery. The Department sets policy, promotes self-determination, protects human rights and supports mental health training and research.
Pre-Hire Process
A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori
Education, licensure and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines,
Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website.
If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the ADA Reasonable Accommodation Request Form.
For questions regarding this requisition, please contact Employment & Staffing at 1 (800) 510-4122, Option 4.
Qualifications
First consideration will be given to those applicants that apply within the first 14 days.
Please see Preferred Qualifications.
Salary placement is determined by a combination of factors, including the candidate’s years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division’s Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
Title 101 CMR 23.00 (“Regulation”) requires certain agency staff to have received the COVID-19 vaccination and Influenza vaccination, or have taken required mitigation measures, to prevent viral infection and transmission in State Hospitals and State Congregate Care Facilities. The Regulation applies to this position. Successful candidates will be required to acknowledge and attest to your vaccination status for both COVID-19 and Influenza.
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
Official Title: Contracted Student Interns
