Overview:
The Contracts Administrator provides independent and collaborative administration of contracts and agreements for KETTLER. This specific Contracts Administrator will have experience working with vendors to process contracts and other procurement tasks in the Construction industry. Ensuring all required contract documentation is secured in the on-boarding of vendors. The Contracts Administrator supports Accounting and Legal with the establishment and completion of the contract process, exercising discretion and independent judgment in the process. This role is also closely integrated with procurement procedures and is responsible for supporting the bidding and tendering processes. This role is based at our Corporate Office in McLean, VA, with on-site attendance required on Monday thru Thursday, with Friday being a remote work day.
Responsibilities:
- Support the Vendor Approval Process including receiving and processing
- Organize and maintain the Approved Vendor List
- Ensure on-going vendor relationships comply with policy and requirements
- Work conjointly with accounting department to maintain required vendor documentation
- Support the negotiation of company contracts; review and analyze proposed contract terms and seek appropriate internal business or legal approval; assist in resolving contract conflicts
- Participate in the contract and consulting agreement process with potential vendors and ensure contract is appropriate for ongoing vendor relationship
- Collaborate with team members on contract details
- Track in-process contracts through the signature cycle to completion
- Support the maintenance and process improvement of contract management system to track status for current contracts, insurance expiration, etc. and generate as-needed reports for management
- Assist with Request for Proposal (RFP) process, including facilitating invitations to bid and vendor communications and inquiries, receive, confirm and organize proposals for RFP and participate in bid selection process and manage contract award/non-award process
- Perform with a high level of organizational and interpersonal skills
- Assist with special projects as needed
- Perform contract/project closing activities
- A minimum of two (2) years experience in a business support function is preferred
- Proficient computer skills, Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
- Excellent analytical and time-management skills
- Strict adherence to company guidelines, compliance laws, and legal requirements
- Good interpersonal skills and communication with all levels of management
- Solid verbal and written communication skills
- Self-motivated, able to multitask, prioritize, and manage time efficiently
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