Summary
The Director of Operations will oversee the daily operation of the football program, as directed by the Head Football Coach. This position will coordinate all aspects of team travel, make all arrangements on-campus for pre-season camp, serve as liaison to the Academic Coordinator and Director of Compliance, work directly with the Head Football Coach in planning, developing and implementing a budget for the intercollegiate football program. This position will report directly to the Head Football Coach and oversee all football support staff, which would include the Assistant Director of Football Operations, Director of Player Personnel, Assistant Director of Player Personnel, Video Coordinator, student workers, interns, and graduate assistants.
Essential Functions
Daily Operations
- Work with the coaching staff with the flow of daily correspondence and day-to-day operations of running a sport program
- Work with supervisor to develop short- and long-range planning
- Makes recommendations to supervisor to improve/change current policies/procedures
- Responsible for developing processes for recruiting, academics and athletes, etc.
- Responsible for coordinating the Head Coach's calendar in regards to recruiting and appearances in the community
- Responsible for coordinating communication and hold regular meetings for all football support staff
- Coordinate team travel for home and away games; identify and visit hotels in the spring for our stay in the fall
- Help set up rooms and meals
- Logistics of team travel itineraries, registration lists, manage, locker room, coaches, and compliance with NCAA, MAC, and Bowling Green State University rules and regulations – MUST TRAVEL FOR EVERY FOOTBALL GAME
- Create annual projections for football budget
- Monitor and sign-off on all football expenses
- Assist with the monitoring of academic progress of student-athletes
- Establish and maintain an environment conducive to the welfare and academic success of the student-athlete
- Establish and maintain effective interactions with students, faculty, and staff
- Distributing compliance bulletins to all staff for each recruiting cycle, informing compliance of coaches’ travel schedule, maintaining and turning in phone logs to compliance, proactively identifying and resolving any walk-on eligibility issues, staying up-to-date on all new legislation and inform all staff, preview official and unofficial visit compliance paperwork
- Keep record of all medical training and drug testing activities
- Communicate to compliance any student-athletes summer jobs
- Communicate all roster management activities
- Manage all transfer requests
- Disability Insurance for Players: Educate players/ parents on disability insurance, provide assistance to players/parents with application procedures to acquire disability insurance
- Liaison between coaches and parents – main parent contact
- Serve as the point-of-contact for all football student-athlete player misconduct issues
- Assist in the development of an all-encompassing recruiting master plan with the Director of Player Personnel
- Evaluate scholarship numbers and manage roster
- Prepare reports, records, and other related documents; preparing paperwork for national letter of intent and applications, monitor grant-in-aid lists and numbers, all with a sensitivity to numbers and counters
- Coordinate and plan visits to schools, hospitals, and working with our players in the community
- Making sure the players volunteer and help out in the community within the school system, Big Brothers/ Big Sisters, visiting children in the hospital, etc.
- Maintaining record of inner-office master calendar
- Create day-to-day schedules and communicate to staff
- Oversee all football-related events
- Maintain communication with former players welcoming them to the facility
- Assist with football-specific fundraising activities
- Develop and communicate facility enhancement plan to Athletic Department with the direction of Head Coach
- Coordinate creation and distribution of monthly football email newsletter to program alumni key stakeholders
- This includes: providing lists of prospects attending camp to coaches, separating prospects from general campers on day of camp, providing recorded times to coaches during camp
- Coordinate and communicate travel accommodations and staff activities
- Create and design summer camp flyers and camp t-shirts
- Must pass annual NCAA recruiting exam
- Conduct annual performance evaluations with Head Coach for all football staff
- Coordinate interviews of new employees to the program
- Point-of-contact for all professional scouts
- Schedule and coordinate Bowling Green Pro Day
- Keep track of who attends practice and be aware of everyone that is on the field
Minimum Qualifications
The following Degree is required:
- Bachelor's Degree. Degree must be conferred at time of application.
The following Experience is required:
1 year required college athletic experience to include any of the following: coaching, recruiting, operations, marketing, planning, contracting, or related involvement.
The following Experience is preferred:
Experience in operations, coaching or playing in Division 1 Football
Additional Information
Knowledge, Skills, Abilities:
- Oral communication skills
- Written communication skills
- General budgeting and accounting skills
- Computer skills, ability to use email and internet functions
- Knowledge of NCAA rules and regulations
- Ability to handle administrative paper work
- Ability to work under stressful conditions
- Ability to make quick and smart decisions
- Ability to relate to a wide variety of people with broad backgrounds and experiences
- Insurable to drive a vehicle for the University
Required Documents to Upload to Application: Cover Letter and Resume
Deadline to apply: The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by June 19, 2025.
BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.
Bowling Green State University is an Equal Opportunity Educator and Employer. We are committed to ensuring an equal employment opportunity for all applicants and encourage applications from all regardless of sex, race, veteran-status, disability, age, gender identity, genetic information, religion, or sexual orientation. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email [email protected].
