CLASSIFICATION: Support Staff
DEPARTMENT: Student Life - Office of Conference & Event Management
FLSA STATUS : Non-Exempt
SUPERVISION RECEIVED: Executive Director of Conference and Event Management
SUPERVISION EXERCISED : N/A
SHIFT : Monday through Friday 7:00AM-3:00PM, additional days, and some weekends as needed
POSITION SUMMARY: As an Event Operations Assistant, you will play a critical role in ensuring the successful execution of events through setting up a variety of campus spaces ensuring a welcoming environment and positive event experience.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
- Physically move and assemble furniture set ups and resets for scheduled events across campus.
- Setup and tear down items including tables, chairs, stages, risers, pipe and drape, floor covering, etc.
- Maintain event equipment and materials in good condition, reporting any damage or shortages promptly.
- Ensure all event spaces are left clean and tidy after teardown, and that all university materials are stored appropriately for future use.
- Excellent communication and teamwork skills to collaborate with the conference and event management team, along with customers effectively.
- Maintain inventory related to events and overnight camps which include but are not limited to tables, chairs, linens, etc.
- Self-motivated and able to work independently, effectively managing time and priorities to meet event schedules.
- Provide periodic verbal reports and feedback on event setups, including suggestions for improvement and efficiency.
- Provide building support to the Haupert Union Building (our main event location) through supporting day to day operations and occasional custodial support.
- Comply with all safety procedures and work guidelines encountered in the maintenance and operation of institutional buildings and natural environment. Communicate issues to the supervisor; actively participate in training activities, seminars, and safety meetings.
QUALIFICATIONS:
- High school diploma or GED, valid Pennsylvania driver's license, up to one year of related experience, or a combination of education and experience sufficient to perform the requirements of this position.
- Ability to perform manual tasks requiring above average physical strength.
- Possess the ability to work independently, under the direction of others, follow oral and written instructions, and work with other staff members as part of a team to create and maintain a positive, productive, safe and efficient work environment.
TO APPLY: Qualified candidates should attach their cover letter and resume to the online application Please attach documents as a PDF file.
ABOUT THE DIVISION OF STUDENT LIFE: The Division of Student Life strives to advance the educational mission of the University by recognizing, affirming, and promoting the development of the whole student in a campus climate that is at the same time challenging and supportive. We do this by asking students and ourselves to always reflect on the following questions: Who am I? How will we learn from each other? What is our responsibility to the world? Staff in the division commit to the following core values as we carry out our mission:- Student Centered: Empower one another to keep students as the focus of all decisions made and services provided by reflecting on the question: "Is this choice in the best interest of Moravian students?"
- Collaboration: Cultivate intentional, productive and respectful partnerships by reflecting on the question: "How will including others lead to shared success?"
- Inclusivity: Embrace diversified experiences, perspectives, and values by reflecting on the question: "Are we advancing our commitment to equity and justice in our community?"
- Community Focused: Modeling compassion and empathy with our community partners by reflecting on the question: "What is our impact on the world?"
- Transparency: Sustain trust and confidence through open and honest communication by reflecting on the question: “Are we engaging, explaining, and clarifying expectations?”
Moravian University will not sponsor applicants for a U.S work visa for this position.
