The Opportunity:
Reporting to the Chief Operating Officer (COO) at CSL, as the Executive Administrative Assistant, you will provide primary support in their day-to-day activities across multiple time zones while serving as a liaison to global CSL colleagues along with external clients, vendors, partners, and governments, etc. Your primary responsibilities will consist of handling confidential business and personnel information, and managing the time/interaction the COO has with internal and external sources. You will obtain and organize information for use in conferences, speeches, and reports as requested by the COO. You will schedule/coordinate meetings, diaries, and travel arrangements. You will edit, proof, format, and document design/production, and manage all form filling and data entry.
This is a hybrid role, which offers a combination of an onsite and remote work schedule. #LI-hybrid
The Role:
- Act as primary support/point person to COO.
- Serve as liaison to the COO for global CSL colleagues along with external clients, vendors, partners, governments, etc.
- Develop working relationships with COO, Global Leadership group (GLG) and GLG Global Executive Assistants. Provide back up to GLG members and their EA’s when required.
- Create and maintain COO’s global calendar including all meeting and travel scheduling.
- Arrange all aspects of COO Business travel through CSL designated travel agency for all domestic and international travel, along with charter flight service.
- Manage weekly individual meetings between COO leadership team.
- Collaborate Internally with all primary CSL departments: Finance, IT, HR, Legal, Communications, Facilities, R&D, Commercial.
- Assist with budgeting and expense reporting. Process all expenses reports according to CSL Company Policies. Collaborate with finance business partners to manage adjustment to COO's account throughout the year.
- Manage all internal and external communications, presentations, speeches in collaboration with global Communications where required.
Your Skills and Experience:
- Associate's degree or equivalent vocational or technical training.
- 7+ years' experience providing administrative support for upper-level management.
- Thorough knowledge of corporate policy, business operations and contacts.
- Strong organizational, interpersonal and communication skills.
- Proficiency in Microsoft Office.
- Comfortable operating in an international/matrix environment. Ability influence, manage conflicts and deal with sensitive and confidential situations.
- Strong results orientation, coupled with proven track record of success as Executive Admin.
- Collaboration, interpersonal effectiveness, and excellent listening and communication skills.
- Flexibility to assist COO across global time zones according to COO's schedule.
Our Benefits
CSL employees that work at least 30 hours per week are eligible for benefits effective day 1. We are committed to the wellbeing of our employees and their loved ones. CSL offers resources and benefits, from health care to financial protection, so you can focus on doing work that matters. Our benefits are designed to support the needs of our employees at every stage of their life. Whether you are considering starting a family, need help paying for emergency back up care or summer camp, looking for mental health resources, planning for your financial future, or supporting your favorite charity with a matching contribution, CSL has many benefits to help achieve your goals.
Please take the time to review our benefits site to see what’s available to you as a CSL employee.
About CSL Behring
CSL Behring is a global leader in developing and delivering high-quality medicines that treat people with rare and serious diseases. Our treatments offer promise for people in more than 100 countries living with conditions in the immunology, hematology, cardiovascular and metabolic, respiratory, and transplant therapeutic areas. Learn more about CSL Behring .
We want CSL to reflect the world around us
As a global organization with employees in 35+ countries, CSL embraces inclusion and belonging. Learn more about Inclusion & Belonging at CSL.
