Job Title: Executive Assistant
Reports to: Business Manager
Department: Enterprise
Designation: Part-Time; Non-Exempt
Compensation Range: $21 - $24 per hour
Westward Route
To aid Mother Road with Enterprise operations by executing routine work and projects as assigned.
Job Responsibilities
Administrative Work
Collects and sorts mail
Organizes and files paperwork
Fields inquiries from [email protected]
Answers and returns phone calls
Completes special projects
Enterprise
Site management (Butler offices, Conversatory, patio, sidewalk in front of patio)
Accurate data entry on multiple platforms
Assists with Investor communications
Maintains Compliance of Work/HR Posters
Assists with Quick Book entries
People and Culture
Coordinates employee appreciation gifts (birthdays, anniversaries, etc.)
Assists with coordination of special events
Maintains up-to-date employee records and certifications for all employees
Updates Mother Road processes and policies as needed
Updates job descriptions and job advertisements
Assists hiring managers with open positions (posting job ads to standard platforms, fielding and sorting applicants, scheduling interviews, completing reference checks, updating and sending offer letters, etc.)
Coordinates onboarding of new employees (preparing onboarding paperwork and binders, setting up onboarding projects, assisting with communication between new hires and managers, etc.)
Coordinates Off Ramps for terminating employees by setting up Off Ramp Projects
All duties as assigned
Minimum Qualifications
At least 1 year of general administrative experience
Proficient in general office software (Microsoft Office Suite, Google Workspace, QuickBooks, etc.)
Knowledge of general office equipment
Excellent verbal and written communication skills
Required Abilities
Lift up to 30lbs independently from floor, at waist level, and above waist
Able to twist, crouch, bend, and stoop multiple times per day
