We are seeking an experienced and resourceful Executive Assistant to support our Chief Operating Officer. The ideal candidate will have 3+ years of experience in executive support, exceptional organizational skills, and a keen ability to manage competing priorities in a fast-paced, dynamic environment.
This role demands discretion, professionalism, and a proactive approach to problem-solving. This position is NY-based, in-person, and will join a collaborative team among other Support roles.
Key Responsibilities
- Provide high-level administrative support to the COO, including calendar management, meeting coordination, and longer-term management of projects and priorities
- Arrange all travel, including international and domestic trips; secure visas, book hotels, coordinate local transportation, and handle other travel-related logistics
- Anticipate needs and proactively identify opportunities to create efficiency, solve problems, and ensure our COO is always prepared
- Manage a high volume of complex scheduling and quickly shifting priorities
- Serve as the first point of contact for a wide variety of high-level relationships between the COO and industry professionals
- Plan and execute logistics for external meetings, business trips, off-sites, and events with partners, investors, and stakeholders
- Liaise with a broader team of coordinators and executive assistants to ensure alignment across calendars
- Prepare and process documents, contracts, expense reports, and other confidential materials
- Track and follow up on action items, deadlines, and deliverables
- Identify, prepare, and compile necessary materials to ensure that the COO has appropriate information for meetings, presentations, and special projects, as needed
- Develop in-depth knowledge of complex relationships with partners, vendors, and industry professionals
- Run personal errands for Executives as needed
- Manage ad hoc projects and tasks as assigned, often with quick turnaround
Qualifications
- 3+years of experience supporting senior executives, preferably in the entertainment space
- Strong organizational and time management skills, with impeccable attention to detail
- Excellent written and verbal communication skills
- Ability to handle confidential information with discretion and professionalism
- Adept at juggling multiple priorities in a deadline-driven environment
- Collaborative team player with a no-task-too-small mindset
- Calm, solutions-oriented demeanor
- Proficient in Microsoft Office, Google Workspace, and expense/reporting systems (e.g., Ramp, Expensify)
- Humble, diligent, and resourceful
We are looking for diverse perspectives. A24 is an Equal Opportunity Employer and encourages applications from all kinds of candidates.
Our target salary range for this role is between $75,000 to $90,000. We do not use formal job titles internally and similarly named positions may have different compensation levels. Actual starting salary within the range will depend on various considerations, including: work experience, skills, specializations, and training. This role is also eligible for an annual performance bonus, including both cash and equity components, competitive healthcare, as well as other employee benefits.
A24 is an acclaimed global entertainment company known for producing and distributing films, television series, documentaries, music, publishing, and consumer products. Established in New York in 2012, A24 has cultivated a library of over 150 films and 50 TV series, earning critical and commercial acclaim with more than 21 Oscars, 18 Golden Globes, and 18 Emmys. Renowned for groundbreaking hits like Moonlight, Everything Everywhere All at Once, and Uncut Gems, as well as television successes such as Euphoria, Beef, and Ramy, A24 has developed a passionate fanbase and expanded into ventures like Half Magic and the Cherry Lane theater. Upcoming projects include Marty Supreme starring Timothée Chalamet and Gwyneth Paltrow, The Drama starring Zendaya and Robert Pattinson, The Smashing Machine starring Dwayne “The Rock” Johnson and Emily Blunt, Materialists starring Chris Evans, Pedro Pascal and Dakota Johnson, and Eddington starring Joaquin Phoenix, Pedro Pascal, and Emma Stone, among others.