Executive Assistant & Office Administrator
(On-Site | Rocky Hill, CT | Full-Time)
About Cobalt
Cobalt is a rapidly growing B2B services and payment technology company located in Rocky Hill, CT. We provide innovative solutions to small and midsize businesses, empowering them with tools to grow and operate more efficiently. As we expand, we are seeking a detail-oriented and highly organized Executive Assistant & Office Administrator to support our leadership team and manage day-to-day office operations.
Position Summary
This dual-role position requires a versatile, self-driven professional who will directly support company executives while also ensuring smooth day-to-day administrative functions of the office. The ideal candidate is highly organized, discreet, personable, and capable of managing multiple priorities in a fast-paced environment. You will be both the executive’s right hand and the heartbeat of our office operations.
Key Responsibilities Executive Support (Approximately 50%):
- Serve as a trusted gatekeeper and liaison for the executive team
- Schedule, manage, and confirm meetings, appointments, and travel
- Prepare meeting materials, presentations, and reports as needed
- Handle confidential information with discretion and integrity
- Track and follow up on key tasks, projects, and communications
- Draft and proofread emails, internal memos, and correspondence
- Provide timely reminders and maintain executive task lists
Office Administration (Approximately 50%):
- Maintain organized filing systems—both digital and physical
- Order and maintain inventory of office supplies and business essentials
- Greet and assist office visitors, ensuring a professional and friendly experience
- Answer general phone inquiries and direct calls appropriately
- Handle incoming and outgoing mail and deliveries
- Serve as a gatekeeper to reduce unnecessary interruptions or drop-ins
- Coordinate with vendors, service providers, and building management as needed
- Conduct basic client and partner follow-ups (e.g., email check-ins, scheduling)
- Maintain a clean and organized office environment
Ideal Candidate Profile
- Proactive and resourceful with strong attention to detail
- Polished communication skills—written and verbal
- Professional presence and ability to represent the company in front of clients, partners, and visitors
- Comfortable working with sensitive information and maintaining confidentiality
- Able to anticipate needs and take initiative without being asked
- High level of ownership, time management, and follow-through
Required Qualifications
- High school diploma required; Associate’s or Bachelor’s degree preferred
- Minimum 2–4 years of experience as an executive assistant, office manager, or similar administrative support role
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong organizational and multitasking abilities
- Reliable transportation and ability to commute to Rocky Hill daily
- Comfortable with occasional extended hours or special projects when needed
Preferred Qualifications
- Experience supporting C-level or senior executives
- Familiarity with CRM systems, project tracking tools, or document management platforms
- Experience in a growing startup, tech company, or service-oriented business
Compensation & Benefits
- Competitive salary based on experience
- 401(k) with company match
- Paid time off and holidays
- Team-oriented culture with opportunities for growth
- Immediate eligibility for company referral bonus program
This is an in-office position. Remote work is not available.
Cobalt is an Equal Opportunity Employer and values diversity in its workforce. All qualified applicants will receive consideration for employment without regard to race, gender, religion, national origin, or any other protected characteristic.
Job Type: Full-time
Pay: $62,237.00 - $70,697.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
Education:
- Bachelor's (Preferred)
Experience:
- Executive administrative support: 4 years (Required)
- Document management: 2 years (Required)
Language:
- English (Required)
Location:
- Rocky Hill, CT 06067 (Preferred)
Ability to Commute:
- Rocky Hill, CT 06067 (Required)
Work Location: In person
