Title: Executive Coordinator
Salary: $25/hr
Start Date: ASAP
Position Overview: Mythical seeks an experienced and resourceful Executive Coordinator to support the President, Chief Creative Officer, and Chief Operating Officer. This role is central to keeping leadership organized and effective, balancing high-level administrative support with proactive problem-solving and seamless coordination across creative, business, and operational priorities. The Executive Coordinator will manage complex calendars, arrange travel, liaise with external partners, and ensure smooth communication with internal teams.
The ideal candidate thrives in a fast-paced environment, is detail-oriented, and demonstrates discretion and sound judgment. They will anticipate needs, track deadlines, and maintain clear communication while handling a wide range of responsibilities—from preparing leadership communications and updating brand partnership materials to running point on logistics and special projects. By keeping operations running smoothly, the Executive Coordinator enables Mythical’s leadership to focus on driving the company’s creative vision and growth.
Responsibilities:
- Managing complex calendars through G-Suite and scheduling meetings both internal and external
- Coordinating often with agents, lawyers, accountants, and publicists
- Providing daily office support such as ordering lunch, booking meeting rooms, and running errands as needed
- Liaising with other EAs and senior internal teams alike to distribute needed information
- Optimizing executive time by prioritizing their calendars, recommending possible efficiencies and resolutions to conflicts
- Tracking due dates for deliverables and following up with supervisors and teams
- Track and communicate key deadlines for brand partnership projects, ensuring seamless cross-team communication and timely updates
- Update brand partnership materials as needed
- Keeping running lists of high-priority to-dos
- Arranging travel accommodations, preparing itineraries, and ensuring smooth travel logistics
- Compiling and coding expenses monthly
- Composing company wide communications about important events
- Exercising discretion around confidential or sensitive information
- Administrative support including maintenance of filing systems and contact databases
- Taking notes as needed by supervisors
- Assisting on research and special projects as needed
- Coverage for other Executive Assistants and Coordinators when OOO
Requirements:
- 2+ years as an assistant supporting VP-level executives (or higher)
- At least one year supporting multiple executives simultaneously
- Interest in the business side of the entertainment industry
- Prior experience working for executives in related disciplines (creative, production, growth strategy, business development, corporate finance, legal, dealmaking) a plus
- Ability to manage multiple projects simultaneously with only high-level direction
- Strong work ethic and a positive, can-do attitude
- High attention to detail and organization
- Superior writing skills, including great care for grammar and spelling
- Comfort composing company-wide communications Thorough understanding of Google Suite of apps (Drive, Docs, Sheets, Slides, Gmail, Forms, and Calendar) and Slack, plus overall tech savvy
- - we are an Internet company, after all.
- Experience handling moderate call volume and rolling calls a plus
