Facilities Operations Assistant

This Facilities Operations Assistant supports the Facilities Coordinator and reports to the Senior Director with the following office responsibilities. They will provide office project support, office maintenance, and customer service.
Facilities Operations Assistant duties to include:

• Accordingly support the Senior Director and the Facilities members within the, including internal divisions leads and staff/visitors. This person will manage office functions involving Work Order facilities coordination, daily office and administrative operations, and coordination of supplies delivery & restocking. This individual will also be responsible for shipping and receiving / Receptionist tasks and duties.
• Assist Facilities Coordinator and group members with conference area layouts, including space planning for meetings. This individual will attend internal / construction meetings in order to organize and track construction progress when required.
• Contribute to other special tasks as assigned by Facilities Senior Director.

Responsibilities:

• Maintenance Management: Oversee the maintenance and repair of facilities, including HVAC, plumbing, electrical systems, and general building upkeep.
• Vendor Coordination: Manage relationships with external vendors and service providers, ensuring timely and cost-effective services.
• Inventory Management: Maintain inventory of supplies and equipment, ordering new stock as needed.

Skills and Qualifications:

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Knowledge of building systems and maintenance procedures.
• Communication: Handle incoming and outgoing communications, including emails and phone calls.
• Customer Service: Assist visitors and callers with inquiries, providing information and directing them to the appropriate person or department.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance

Application Question(s):

• What is your hourly rate expectation ?

Experience:

• Facilities Coordinator : 1 year (Preferred)
• Vendor Coordination: 1 year (Preferred)
• Inventory Management: 1 year (Preferred)

Work Location: In person