Facilities Specialist

Job Announcement

Under the general direction and supervision of the Facilities Supervisor of the Real Estate Services Division, this position plans, coordinates, monitors, and inspects the day-to-day work involving custodial services, landscape and grounds maintenance services, and pest control services performed by contractors at county facilities to ensure compliance with the terms and conditions of the contractual agreement.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

• Serves as a facility coordinator and ensures that maintenance issues are resolved promptly and effectively;
• Receives, evaluates, prioritizes and prepares facility work order requests;
• Monitors, tracks, and, when appropriate, oversees work requests;
• Assists with gathering user requirements and specifications;
• Visits project locations when needed;
• Coordinates and monitors space renovation projects;
• Obtains vendor quotes and ensures proper invoicing by contractors;
• Serves as the secondary liaison with other agencies on repair and maintenance projects;
• Provides input for renovation of existing facilities to ensure plans conform to the department's operating practices and safety/security requirements;
• Manages and monitors multiple concurrent facility repair and maintenance projects;
• Investigates facility safety and security issues and recommends corrective action;
• Coordinates risk management inspections;
• Coordinates and monitors activities of facilities staff (i.e. Facility liaisons and station logistics technicians);
• Plans, assigns, schedules and evaluates work of contractors involved in providing contractual services in County owned/leased facilities;
• Oversees the work of contractors tasked with providing cleaning and maintenance services in County owned and leased facilities to ensure compliance with terms and conditions of contractual agreements;
• Develops bid specifications, evaluates bid proposals and quotations, recommends awards and initiates procurement action for a variety of goods and services;
• Compiles information to prepare monthly and annual reports;
• Communicates project information including timelines and project updates to end users, team members, and other county staff;
• Provides overall administrative support to the unit, including but not limited to purchases, reconciliations, and financial submittals.

Employment Standards

• 5+ years of experience managing ground maintenance operations contracts.
• Experience planning, coordinating, monitoring, and inspecting the day-to-day work of contract staff.
• Experience preparing frequent performance-based evaluations.
• Experience conducting regular inspections of facilities to resolve issues and problems.
• Experience developing and preparing bid specifications and possess a strong understanding of local county contract processes.
• Proficient in Microsoft Excel and Word.
• Demonstrates excellent interpersonal management skills.